Administrative and Marketing Coordinator

Administrative and Marketing Coordinator

Full-time/Part-time, Non-exempt, 20–25 hours per week. Position located in Pasadena, CA, at Fuller Theological Seminary. The Center for Peace building and Conflict Transformation (CPCT) seeks a highly organized, entrepreneurial individual to support administration, marketing, and communications under the Executive Director’s supervision.

• Administrative:
  • Provide support to the Executive Director (ED), addressing administrative requirements and responding to online inquiries.
  • Manage the ED’s calendar, travel arrangements, and reservation logistics.
  • Oversee the CPCT calendar, coordinating dates, venues, agendas, and follow‑up on meeting matters.
  • Assist the ED with communication across CPCT, Fuller leadership, staff, faculty, and external partners.
  • Establish and maintain electronic infrastructure for departmental records, including donor and fundraising databases, ensuring timely updates.
  • Collaborate with the ED on planning and executing CPCT programs and events (virtual and in‑person).
  • Attend and record minutes of CPCT Advisory Council meetings.
  • Attend regular CPCT staff meetings, ensuring all relevant materials are included in meeting documents.
  • Perform other administrative duties as assigned.
• Marketing:
  • Collaborate with the ED on marketing and communications strategies and timelines.
  • Develop and maintain marketing calendars to adhere to social media posting schedules.
  • Design and produce visual assets and schedule posts for CPCT social media platforms and marketing collateral.
  • Draft and disseminate email communications to the CPCT audience, advisory council, and donor community, including the monthly newsletter.

• Bachelor’s degree or equivalent.
• Ability to hold and manage confidential information.
• Strong interpersonal and communication skills with a diverse community.
• Knowledge of emerging technologies and trends relevant to the field.
• Records and database maintenance skills.
• Organizational skills and ability to set priorities.
• Event planning and coordination experience.
• Understanding of academic and/or nonprofit administrative principles.
• Intermediate graphic design skills for social media and e‑communications.
• Proficiency with Google Suite, Canva, Adobe Pro, Slack, Notion, and other digital tools.
• Experience with virtual meeting platforms such as Zoom and Google Meet.

• Ability to sit or stand for up to 8 hours at a time.
• Requires repetitive motions, including frequent typing.

• Must be willing to abide by Fuller’s Community Standards.
• The position is based on Fuller’s Pasadena campus; starting as an in‑person role with 25 hours per week, a hybrid schedule is possible with a minimum of 3 days per week on site.

Hourly rate expected: $22–$25 USD.

Fuller Theological Seminary is an Equal Employment Opportunity/Affirmative Action employer. To the extent required by law, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. As a religious institution, Fuller may reserve the right to refer employees or prospective employees for certain positions on the basis of religion. All positions must agree to Fuller's Community Standards for conduct, and certain positions require full acceptance of Fuller's Statement of Faith.

Women and minorities are strongly encouraged to apply.

Position  (RECL 43-0000).