Staff Assistant III

We’re looking for a detail-oriented and proactive Staff Assistant to support daily office operations and provide administrative assistance to one or more team members in a fast-paced, professional environment. This role is ideal for someone who thrives on organization, multitasking, and supporting teams with high standards of quality and professionalism.

What You’ll Do:

• Provide comprehensive administrative support, including calendar management, scheduling, and coordination of meetings, events, and travel
• Manage office logistics such as supply tracking, purchasing requests, and document organization
• Serve as a first point of contact for visitors, incoming calls, and general inquiries
• Handle incoming and outgoing correspondence and ensure timely information distribution
• Prepare, format, and maintain professional documents including reports, presentations, spreadsheets, and memos
• Maintain organized filing systems, directories, and office records
• Support special projects and perform additional administrative duties as assigned

What We’re Looking For:

• Strong experience in administrative or office support roles
• Excellent organizational, planning, and time-management skills
• Ability to manage multiple priorities under tight deadlines with minimal supervision
• Self-motivated and proactive, with a mindset for improving processes and workflows
• Strong judgment and problem-solving skills when handling day-to-day office matters
• Clear, professional written and verbal communication skills
• Ability to work effectively with individuals at all levels while delivering excellent customer service
• High level of discretion when handling confidential or sensitive information
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook

Nice to Have:

• Familiarity with internal policies, procedures, and office best practices
• Experience supporting technical, engineering, or professional teams
• Exposure to internal systems related to travel, timekeeping, or access management
• Willingness to learn and adapt to new tools and technologies to enhance office efficiency
• Strong collaboration skills and a professional, team-focused approach