Manager, US Medical Affairs, HIV Treatment Strategy

Role Summary

Role

Summary:

Manager to support the U.S. Medical Affairs HIV Treatment Strategy team. This role provides operational and project management backbone for the Associate Director and the broader USMA HIV team. The successful candidate builds structure, enables collaboration, and drives scientific work forward with clarity and precision. This role offers exposure to high-impact initiatives and opportunities to grow within Medical Affairs.

• Scientific & Strategic Support
  • Conduct targeted literature and landscape scans to inform strategy and evidence generation efforts.
  • Contribute to congress materials, scientific summaries, slide decks, and internal/external communication assets.
  • Support coordination and workflow routing for publications, posters, and presentations, ensuring timelines and quality standards are met.
• Project Management & Execution
  • Lead day-to-day project management for major initiatives, real-world data projects, and collaborative or investigator sponsored research.
  • Build project plans, run cross functional meetings, track milestones, and proactively escalate issues.
  • Prepare structured agendas, action logs, status updates, and communication summaries for leadership and stakeholders.
  • Ensure deliverables move efficiently through Medical Affairs and legal/regulatory processes.
• Cross-Functional Communication & Collaboration
  • Maintain high quality communication, alignment, and documentation across Medical Affairs, field teams, and functional partners.
  • Facilitate efficient information flow between MSLs/RMEs and internal stakeholders, ensuring insights and updates are captured and acted upon.
  • Support USMA participation in cross functional and global scientific forums by preparing materials, synthesizing discussions, and tracking commitments.
• Operationalization, Systems & Process Enablement
  • Develop and maintain operational systems, workflow tools, and communication structures that support USMA HIV Treatment initiatives.
  • Create transparent trackers, dashboards, and approval workflows to align teams and communicate progress, metrics, and outcomes to leadership.
  • Manage the operational lifecycle of key initiatives—including planning, routing, documentation, approvals, quality checks, and communication rollouts.
  • Serve as a central coordination hub connecting:
    • Field Medical (MSLs, RMEs)
    • External collaborators (research partners, investigators, advocacy groups)
    • Internal stakeholders (Global MA, RWE, HEOR, Clin Dev, Publications)
• Commercial, Public Affairs, Government Affairs External Engagement Support
  • Coordinate logistics for advisory boards, investigator meetings, partner engagements, and scientific symposia.
  • Organize and communicate external insights (from KOLs, investigators, field teams) to inform strategy and evidence planning.

• Required:
  
  BS/BA degree with 6+ years of experience or MS/MA degree with 4+ years of experience or PhD/Pharm
  
  D with 0 years of experience
• Required:
  
  Strong project management and organizational skills with experience handling complex logistics.
• Required:
  
  Clear and concise communicator; effective at maintaining alignment across diverse teams.
• Required:
  
  Demonstrated ability to build structured systems, documents, trackers, and repeatable processes.
• Preferred:
  Advanced degree (Pharm
  
  D, NP, PA, PhD, MD, MPH) in a medical, scientific, or public health field
• Preferred:
  Experience in HIV, infectious diseases, or public health.
• Preferred:
  Exposure to field medical operations and evidence generation workflows.
• Preferred:
  Familiarity with medical/legal/regulatory review systems.
• Preferred:
  Comfort with digital platforms, analytics tools, and project management systems.
• Preferred:
  Experience partnering within a matrixed organization.

• Highly organized, structured, and detail oriented; thrives at creating clarity.
• Strong interpersonal skills; builds trust quickly across internal and external partners.
• Comfortable working “behind the scenes” to enable visibility and efficient execution.
• Proactive problem solver who anticipates needs and removes obstacles.
• Flexible and adaptive in a fast-moving and evolving environment.
• Patient centric mindset with a commitment to operation.
• People leadership accountabilities:
  • Create Inclusion - knowing the business value of diverse teams, modeling inclusion, and embedding the value of diversity in the way they manage their teams.
  • Develop Talent - understand the skills, experience, aspirations and potential of their employees and coach them on current performance and future potential.
  • Empower Teams - connect the team to the organization by aligning goals, purpose, and organizational objectives, and holding them to account.