Marketing Administrative Coordinator

Who we are

We’re Teva, a leading innovative biopharmaceutical company, enabled by a world‑class generics business. Whether it’s innovating in the fields of neuroscience and immunology or delivering high‑quality medicine worldwide, we’re dedicated to addressing patients’ needs now and in the future. Here, you will be part of a high‑performing, inclusive culture that values fresh thinking and collaboration. You’ll have the room to grow, the flexibility to balance life with work, and the opportunity to better health worldwide, together.

The Marketing Administrative Coordinator plays a pivotal role in delivering comprehensive administrative support to the marketing franchise, with a primary focus on assisting Senior Director‑level leaders and above. Core responsibilities include expertly managing calendars, coordinating meetings, booking travel, and preparing expense reports to ensure seamless daily operations. The Coordinator also handles a variety of essential administrative tasks, such as organizing team events, supporting field advisory board meetings, and preparing materials for key gatherings.

In addition to these core administrative duties, the Coordinator provides secondary support for marketing projects. This includes assisting with print management, inventory allocations, and launch activities, as well as collaborating with the Purchase Order Coordinator on vendor setup, third‑party statements of work, and purchase order processing. While project coordination is an important aspect of the role, the primary emphasis remains on delivering high‑quality administrative support to the marketing leadership team.

Success in this position requires adaptability in a fast‑paced, ever‑changing environment, strong multitasking and prioritization skills, and the ability to work independently from project initiation to completion, all while maintaining professionalism under pressure.

Location:

This is a hybrid role (3 days/week onsite) based in our Parsippany, NJ headquarters.

All areas of responsibility listed below are essential to the satisfactory performance of this position by any incumbents with reasonable accommodation if necessary. Any non‑essential functions are assumed to be included in other related duties or assignments.

Administrative Responsibilities (Primary)

• Administrative support including responsibility for preparing expense reports and supporting travel bookings for Senior Directors and above as required.
• Planning and calendar management including coordination of complex meetings and events such as booking meeting rooms, setting up logistics (registering guests, meeting materials, A/V, on‑screen presentations, hard copy items, and catering if needed).
• Work with Facilities Management, IT, and Human Resources to organize new hire set‑up: ordering equipment, securing workspace, and communicating with managers to ensure a smooth start for all new hires.

Project‑Related Responsibilities (Secondary)

• Assist in managing and executing ad hoc projects, ensuring tasks are prioritized and completed on time. Track and prioritize project(s) in an evolving environment, with attention to detail, accuracy, and timeliness.
• Keep key stakeholders informed throughout projects by providing regular updates on project status, identifying potential issues or obstacles, and working proactively to resolve them.
• Maintain comprehensive project documentation, including project plans, status reports, and post‑project evaluations.
• Support Purchase Order Coordinator in the development of Statements of Work (SOWs) and purchase order creation.
• Facilitate communication within project teams and across departments to ensure alignment and collaboration.

Any equivalent combination of education, training and/or experience that fulfills the requirements of the position will be considered.

Education/Certification/

Experience:

• High School degree required Bachelor’s degree preferred.
• Experience required:
  Minimum of 1 year experience in a fast paced, business environment.
• Budget support experience preferred.
• Previous Administrative experience supporting Senior Leadership, or…