Technical Document Specialist

Job Description

USTECH is a global firm providing a wide range of talent on-demand and total workforce solutions. Through the USTECH Talent Network of 100% company-owned and managed offices, we provide highly-skilled professionals whose education, skills, and experience are vetted and matched to your unique hiring needs, work environment, and company requirements.

Our 24x7 global service delivery drives time and cost out of any recruiting and staffing process (15-30% cost reduction in most cases) across all of our services and solutions, providing you with the talent you need on-demand, when, where, and how you need it.

Qualifications:

• This is a Legal Word Processor Position.
• Position is part time, 20 hours per week. Flexible schedule 24/7. May require overtime on nights and weekends, including off‑hour emergency response.
• This position supports word processing, spreadsheet, and presentation document creation and editing requests for all projects submitted to document production.
• Also responsible for document repair and recovery.
• There will be additional administrative responsibilities in support of the requirements for document production scanning.

JOB DUTIES AND RESPONSIBILITIES:

• Document creation and editing utilizing expert word‑processing skills and advanced knowledge of Windows 7, Microsoft Office 2010 (Word, Excel, PowerPoint), Outlook, Visio, Litera Change Pro, Nuance PDF Converter, Adobe Acrobat, iScrub, Best Authority, Carpe Diem, and similar software.
• Create and revise complex legal documents, styling and formatting as required.
• Convert documents to/from different software packages (e.g., PDF to Word) and transcribe tapes and digital media.
• Produce PowerPoint presentations, including transitions and animation.
• Scan and clean up documents, adhering to firm styles and guidelines.
• Format and print complex documents such as Excel spreadsheets, data‑room sites, etc.
• Facilitate the creation and editing of Tables of Authorities and Tables of Contents.
• Burn CDs/DVDs and prepare labels.
• Create CD closing documents that contain hyperlinked indexes and bookmarked PDFs.
• Data entry using various software applications.
• Produce charts, mail merges, letters, tables, presentations, financial statements, and other documents as requested.
• Troubleshoot and repair corrupted documents.
• Accurate transcription of audio files via digital dictation, cassettes, CDs, DVDs, other digital media, or VHS.
• Assist in providing telephone help‑desk support to troubleshoot word‑processing application questions.
• Stay abreast of technology and software changes within the firm to be an expert in document preparation; attend all mandatory training classes.
• Interface with clients in the absence of supervisor or workflow coordinator.
• Assist Word Processing Centers and legal staff in other offices as needed.
• Perform other duties as assigned.

Responsibilities:

Candidate must be proficient in Word. See notes below regarding proficiency level.

Legal Word Processing Training Outline:

I. Word Basics – Menus and Toolbars:
Review functions, navigation, and shortcuts.
II. Page formatting – Margins, orientation, paper size, columns, headers and footers, page numbering, section breaks, and section formatting.
III. Paragraph formatting – Styles, create/modify character and paragraph styles, bullets and numbering, outline‑style numbered lists, spacing, borders and shading, indentation.
IV. Tables – Create a table, columns & rows, insert and delete cells, merge cells, change heights and widths, rotate text, etc.
V. Mail merge – Create a mail merge document, complete a main document, sorting and filtering merges, alternative data source, create mailing labels, envelopes and labels.
VI. Forms and fields – Table of contents, table of authorities, footnotes, bookmarks, cross‑references, legal word‑processing software.
VII. WP Center tools – Adobe Acrobat, Nuance PDF Converter, Deltaview DocXTools, ETE Full Authority, Interwoven, Desksite, Lotus Notes, Legal Mac Pac, Microsoft Office Suite, Paper Port (Text Bridge), Visio, Best Authority, Full Authority, Inova, Outlook, Big Hand (transcription), Omnipage Express, Scribe, Carpe Diem, Big Hand, Now.

Additional Information: All your information will be kept confidential according to EEO guidelines.