Transaction Coordinator​/Broker Assistant

Transaction Coordinator / Broker Assistant

Full-time

The Holton Wise Property Group is a Commercial and Residential Real Estate Brokerage headquartered in Parma Ohio. We help people buy, sell, and rent properties all around the Cuyahoga County area. The Holton Wise Property Group is one of Cleveland's fastest growing companies and operates one of the largest scattered site rental portfolios in the greater Cleveland area.

Holton Wise sells 400+ properties per year. The main role of the transaction coordinator is to assist the Real Estate Broker in getting all of these transactions closed. There are many documents that need to be signed in a Real Estate Transaction and the Transaction Coordinator will be in charge of making sure they are all correctly filled out, signed & filed.

Additional tasks include:

• Warmly meet, greet & sit with clients who need documents signed.
• Ensure that all commissions received from Title Companies are correct as per the Real Estate Sales Contract.
• Answers, screens and transfers incoming phone calls; obtain basic information before transferring phone calls.
• Takes and distributes messages from clients, buyers, sellers, title companies, lenders, tenants, utility companies and other vendors.
• Makes outbound calls & emails to clients, buyers, sellers, title companies, lenders, tenants, utility companies and other vendors.
• Acts as a gatekeeper by filtering important calls that need to be transferred versus calls that can be handled by this position such as providing callers with basic company information; deterring solicitation, sales and marketing calls.
• Receives, sorts and forwards incoming mail.
• Fills out and mails direct marketing materials to potential clients. Ensures mail is picked-up and distributed daily.
• Coordinates inspections, appraisals, and property showings.
• Relays information and updates to Real Estate Broker on all pending transactions.
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Assist the Real Estate Broker's roster of Realtors in getting their transactions filed and closed.
• Performs other related office duties such as photocopying, light office cleaning, making coffee, emailing, stuffing marketing materials and filing.

For more information on what we do at Holton-Wise take a look at this video

• Detail oriented.
• High school diploma or equivalent.
• Customer service experience a must.
• Exceptional written and oral communication skills a must.
• Calm demeanor, especially during high pressure situations a must.
• Fluent in Microsoft Office applications and office equipment including Word & Excel.
• Must be proactive and resourceful, and have the ability to work with minimal supervision.
• Must be a non smoker.
• Flex time available but applicant must be able to work between 35-40 hours per week and be available between the hours of 11am-5pm Monday through Friday.

All your information will be kept confidential according to EEO guidelines.

Pay $15/hour

There are no health benefits for this position

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