Receptionist, Administrative​/Clerical

• This is an in-office opportunity located at 20 Parker Lane, Perry, NY 14530

Number of openings for this position

• 1

Pay

• Starting at $16.62 per hour plus $4.54 health and welfare.

Schedule

• Monday to Friday.

The Receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. Provide administrative support to HR with a variety of clerical activities and related tasks.

• Professionally administer incoming calls ensuring phone calls are redirected accordingly.
• Receive and communicate employee call-offs.
• Greet guests in a professional, friendly, hospitable manner.
• Will take and retrieve messages for various personnel.
• Received, sorts and forwards incoming mail.
• Coordinates the pick-up and delivery of express mail services (Fed Ex, UPS, etc.).
• Monitor and maintain office supply inventory.
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• May also assist with other related clerical duties such as photocopying, scanning, faxing, filing and collating.
• Maintain and update open project lists.
• Screen Applications.
• Assist with Recruiting and HR administrative duties.
• May assist with supervising service providers per our security requirements.
• Assist in maintaining a safe and secure working environment.
• Ensure office policies and procedures are being adhered to.

Experience

• High school diploma or GED required

Experience

• Minimum of (1) one year customer service experience.

Knowledge,

Skills and Abilities

• Able to work with minimum supervision.
• Modern office procedures, methods, and computer equipment.
• Proficient computer skills and knowledge of relevant software such as MS Office Suite at an intermediate level.
• Ability to multi-task.
• Professional appearance.
• Effective professional written, verbal communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Principles and practices of exceptional customer service.
• Ability to handle and resolve recurring problems.
• Ability to maintain a high level of confidentiality.
• Professional attitude, enthusiastic, and reliable.
• Ability to comply with rules, regulations, laws and methods as related to debt collection.
• Successfully pass pre-employment (post offer) background check.

As a federal contractor, this position requires U.S. citizenship and security clearance granting access to classified information. The background investigation is conducted by the Office of Personnel Management (OPM) and is an evaluation of the whole person to determine suitability. The suitability review begins after a conditional offer of employment has been accepted and will include a review of your employment, education, residences, references, criminal history and credit, as an example.

Some of the most important factors in an investigation are the individual’s honesty, candor, and thoroughness in the completion of their security forms. In rare instances, non-U.S. citizens with highly specialized skills and experience may also be considered for the security clearance process.

Information and Physical Security is the responsibility of every employee. In your position you are required to safeguard the computer systems by following proper username and password management which includes selecting challenging passwords and committing them to memory, they should not be written down or stored where others can freely have access. This also includes securing your desk and workstation when you are not there.

This includes locking your session and putting sensitive paperwork away when not physically at your desk. You are not to share your username or password with anyone. The physical security of our offices of are equal importance, never shadow or let someone shadow your entry into a Coast Professional, Inc. facility. If this occurs quickly report this action immediately. You are required to follow all Information Technology policies and procedures regarding the management of…