Full Charge Bookkeeper

Description Accounting Responsibilities:

- Perform bank and cash account reconciliations

- Review accounts and resolve discrepancies

- Handle AP and AR, including coding expenses correctly and paying bills

- Enter journal entries and maintain accurate accounting records

- Take over billing and reconciliation from external vendors and service providers

- Manage rentals, including preparing invoices, tracking deposits, and ensuring insurance documentation is received

- Collect and record merchandise and supplies received

- Assist with budgeting for supplies, including tracking what the school pays for vs. what parents pay for

- Help manage and monitor class fee schedules

- Assist with basic analysis work as needed (revenue and payroll related)

- Anticipate expenses and support financial planning activities

Operational / Administrative Support:

- Order supplies and calculate associated costs

- Ensure vendor compliance

- Approximately 1 hour per week assisting with coordination of school trips and other administrative tasks

HR Support (Seasonal / As Needed):

- Assist with onboarding and basic HR functions depending on time of year

- Role may evolve to include additional HR support over time

Additional Notes:

- There will be some catch-up work initially

- In two weeks, most of the team will be out for spring break; this contractor would work during spring break to handle daily and monthly tasks and help clean up easier items

- After spring break, the intent is to continue the engagement as contract-to-hire

- Accounting work is estimated at ~10 hours per week but may fluctuate throughout the year

- Must be comfortable working in a school environment and not opposed to being around children

- Must be organized, detail-oriented, able to multitask, and willing to question what they see from an accounting perspective

- Overtime may be required at times Requirements Full Charge Bookkeeping, Quick Books, Accounts Payable (AP), Accounts Receivable (AR), Bank Reconciliations

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