Senior Medical Education Program Specialist GME

To direct and oversee, in collaboration with the Program Director, all administrative activities associated with the residency program, ensuring that the training, development, and work related needs of the residents are met in a manner that contributes to the achievement of the defined program objectives.

• Administrative coordination of residency training program
• With the Program Director, plans and anticipates the annual residency timeline.
• Works on policies and protocols in conjunction with the Program Director.
• Establishes priorities and sets deadlines for the efficient coordination of the education activities.
• Oversees and ensures coordination of scheduling for rotations, conferences, lectures, performance evaluations and all program required activities.
• Compiles data, analyzes, summarizes and creates reports as required.
• Responsible for the coordination of the residency program’s education committees including meeting minutes taking.
• Reviews and approves resident requests for time off.
• Participates in educational activities and professional development, as available.
• Monitor and compliance of residency training program with certifying, regulatory agencies, and system/hospital guidelines and policies; disseminate specialty board information and track procedural documentation compliance; track and monitor resident duty hours; coordinate the program’s site visit; maintain knowledge of ACGME requirements; notify residents of guidelines and regulations; ensure residents are up to date with required certifications, TB, and other program requirements.

• Partners with the program director to establish recruitment policies, guidelines and strategy.
• Updates and maintains residency program’s website including recruitment materials.
• Manages the application screening process for eligible applicants via ERAS applying various filters as per program guidelines.
• Oversees applicant interview scheduling and the interview process.
• Coordinates recruitment meetings and pre-rankings of applicants for final match consideration and submits the final Rank Order List to NRMP via the internet.
• Oversees new resident hiring process.
• Coordinates resident orientation and graduation.

• Utilizes the residency management application system to ensure timely submission and upkeep of resident data for the institution’s Medicare reimbursement.
• Proactively implements new features/modules of the system that enhance residency program management including performance/evaluation, procedure tracking, duty hour tracking, electronic portfolio, alumni database.
• Assists in preparation of budget for review and approval by program director and director of medical education.
• Manages and regularly monitors the residency cost center and processes expenses according to policies.
• Develops and oversees all program affiliation agreements, both hospital and non-hospital settings.
• Oversees/coordinates the timely completion of ACGME Web ADS information annually, GME Track, and others as necessary.

Education/Experience

Required:

High School Diploma and 5 years experience OR Associates degree and 3 years experience in medical education program management or related area.

• Strong interpersonal communication skills (verbal and written).
• Strong computer skills including Microsoft Office Suite.
• Strong organizational skills, ability to multitask, set priorities and attention to detail.
• Ability to maintain confidentiality and work independently as a member of a team.
• Strong critical thinking skills and self‑directed work ethic.

• Must be able to work independently.
• Demonstrates tact and good judgment.
• Mature, motivated, decisive and flexible.
• Establishes and maintains effective professional relationships.
• Functions in a high‑volume, multi‑task environment and fast‑paced setting.
• Proficiency in customer relations and dealing with internal and external customers.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Aurora Health Care