Patient Services Manager

Job Type

Full-time

Illinois Bone & Joint Institute Rehab Services is excited to announce a Patient Services Manager opportunity at our Park Ridge Therapy Services clinic.

Illinois Bone & Joint Institute, LLC, is one of the largest independent physician‑owned orthopedic practices in the United States, with 40 locations throughout Illinois and Indiana. More than 140 board‑certified and fellowship‑trained physicians and surgeons treat children and adults, with expertise in every orthopedic specialty.

We offer a competitive compensation package that includes health, life, dental, and vision insurance, generous PTO accrual, as well as 401(k), profit sharing, employee assistance program, and disability coverage.

The Patient Services Manager position is responsible for the overall daily front desk operations and supervision and development of administrative staff. The Patient Services Manager maintains a positive, professional, and team‑oriented front desk environment. This role is accountable for front desk staff operational performance and stability. The Patient Services Manager exemplifies professionalism, sound judgment, operational expertise and customer service excellence in accordance with company core values and standards.

• Review the analytics platform, provider schedules, and patient accounts weekly
• Ensure optimal patient access options via cross‑clinic collaboration and scheduling, work queue management, central scheduling team support, and involvement of the Manager
• Ensure that Front Desk team members are proficient in all front desk best‑practice operations as detailed in their respective Job Description
• Supervise and coach Front Desk team members to meet administrative metrics relative to visit capacity, collections, and new referral follow‑through
• Serve as administrative lead when issues require escalation/direction for resolution
• Meet with direct Manager to review status of clinic initiatives, analytics, goals and metrics weekly
• Develop relationship with the local Physician Administrator
• Manage the Performance Appraisal cycle of support staff
• Manage staff time off and coverage options
• Conduct on‑site interviews of new hire support staff (as applicable)
• Manage all tasks as assigned on New Hire, Transfer and Termination processes
• Attend monthly management meetings and conference calls as required
• Communicate effectively with company staff and utilize/navigate company resources appropriately
• Participate as needed in special projects or other clinic coverage as requested
• Assist in maintaining a clean and safe work environment
• All other duties as assigned

• Leadership
• Initiative
• Communication Proficiency
• Relationship Building / Team Building
• Critical Thinking and Problem Solving
• Organizational Skills
• Technical Proficiency in practice management and physician/rehab specific electronic health record software systems

• Flexible to work opening and closing shifts, or any shift as determined by clinic needs
• Fast paced professional office setting
• Routine use of standard office equipment such as computers, phones, photocopiers, filing cabinets, scanners, and fax machines
• Travel required for meetings or coverage

• Bachelor's Degree or higher (Healthcare concentration preferred) or the equivalent of 3 years of customer service management experience (Healthcare background preferred)
• Displays professional and effective writing and verbal communication skills
• Versed in technical skills such as EMR software;
  Practice Management software;
  Windows; MS Office;
  Email access; internet navigation
• Typing speed minimum 40 words per minute
• Ability to lift a maximum of 20 pounds to waist height
• Ability to be standing and sitting on a frequent basis during the day
• Ability to work on a computer on a frequent basis during the day

This description is intended to provide only basic guidelines for meeting job requirements. Duties and responsibilities, experience, qualifications, skills, supervisory relationship, physical/mental demands, and environmental/working conditions may change as needs evolve.

Base salary offers for this position may vary based on factors such as location, skills and relevant experience.

We offer the following benefits to those who are benefit eligible (30+ hours a week): medical, dental, vision, life and AD&D insurance, long and short term disability, 401(k) program with company match and profit sharing, wellness program, health savings accounts, flexible savings accounts,  plan and accident, critical illness and hospital benefits. In addition, we offer paid holidays and paid time off.

$21–$28 per hour Based on Education and Experience

• Seniority level:
  Mid‑Senior level
• Employment type:
  
  Full‑time
• Job function:
  Health Care Provider
• Industry: Hospitals and Health Care