Project Administrator

Position Title: Project Administrator

Company: Reef Capital

Salary: $60,000-$75,000

Location: Deer Valley East Village;
Park City, UT

Reef is a Utah-based vertically integrated investment and development firm founded in 2005. Reef's team is currently involved in some of the most prominent development transactions in Utah and other targeted geographies across the United States.

Built on two decades of success, our investment approach combines proven expertise with purposeful innovation. Reef's team has completed more than 500 transactions across all lines of business. In addition to our real estate investment strategy, Reef and/or affiliates own and operate various businesses that add significant long-term value to its projects. We have grown rapidly, growing from about 25 employees to well over 400, with managed assets on behalf of over 750 institutional and individual partners worldwide.

With the motto "Expect the Best," Reef's most prominent developments include Black Desert Resort, a $2 billion luxury resort in Ivins, Utah;
Marcella, a luxury private golf community in Park City, Utah;
Tributer Resort, Virginia's newest premier private lakeside golf destination;
Cornerstone Club, a 5,000-acre residential community, private club, and resort in Telluride, Colorado;
Sweetens Cove, a renowned and evolving golf destination nestled in the Tennessee Valley; and the restoration of the historic Coco Palms Resort in Wailua, on the island of Kauai, Hawaii.

At Reef, our mission is to recruit, develop, and retain entrepreneurial individuals who desire to build and create something long-lasting and meaningful. Our business enables bright, committed people to work in high-performing teams within an environment that allows each person to achieve their professional objectives. Reef values a strong culture dedicated to the health and well-being of our employees.

The Project Administrator provides comprehensive clerical and administrative support to the Reef Projects team at Deer Valley East Village. This role ensures the smooth day-to-day operation of the project office and site facilities, including coordination of supplies, scheduling, document control, vendor interaction, lunch ordering/pickup, and general office management.

The ideal candidate is highly organized, proactive, service-oriented, and comfortable supporting a dynamic project environment.

• Manage daily operations of project office and trailers
• Coordinate physical setup and organization of office/trailer spaces
• Ensure cleanliness, organization, and functionality of shared spaces
• Coordinate installation and troubleshooting of office equipment as needed

• Provide clerical support to project leadership and team members
• Draft correspondence, meeting notes, and internal communications
• Maintain project calendars and assist with scheduling meetings
• Prepare presentations and basic reports as needed

• Maintain organized filing systems (digital and physical)
• Assist with document distribution and tracking
• Support compliance with Reef and client record retention policies
• Coordinate document collection for project closeout Vendor & Accounting Support
  • Assist with processing invoices and expense documentation
  • Coordinate with Reef accounting and suppliers to ensure proper documentation
  • Track and organize purchase orders and receipts
  • Maintain vendor contact lists
  Supplies & Logistics
  • Order office supplies, equipment, and materials
  • Coordinate ordering and pickup of lunches or catering for meetings
  • Track inventory of supplies and replenish as needed
  • Manage delivery and receipt of packages
  Team & Visitor Support
  • Greet and assist visitors to the project site
  • Coordinate meeting space setup and hospitality
  • Support onboarding logistics for new team members (workspace setup, supplies, access coordination)
  General Administrative Coordination
  • Assist in implementing administrative procedures
  • Support team training logistics when needed
  • Provide backup administrative coverage as required
  • Assist with project closeout documentation and organization
  Qualifications
  • 3+ years of administrative experience (construction or project-based environment preferred)
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Comfortable working in a fast-paced, field-oriented environment
  • Ability to maintain confidentiality and professionalism
  • Strong attention to detail and follow-through
  Company Benefits
  • 401(k) Plan with Company Match
  • Generous Health Plan with HSA Match
  • Flexible Paid Time-off
  • Daily Company Lunches
  • Cell Phone Service Allowance
  • Discounts at Company-owned Resorts and Golf Courses