Executive Assistant

RET Ventures, a venture capital investment firm located in Park City, UT, is searching for a highly-capable Executive Assistant to provide comprehensive executive and personal support to a Managing Director of the firm. This position is an in-office role. The ideal candidate will be experienced, confident, direct, mature, and flexible, additionally requiring exceptional judgment, discretion, resilience, and attention to detail.

• Ownership for all administrative and personal support for Partner / Managing Director with secondary support for other Senior Leaders as needed
• Manage complex calendars with diplomacy, discretion, and sound judgment including prioritization and recommendations
• Act as the point of contact among executives, employees, clients and other external partners
• Ensure Partners are properly prepared and on time for meetings
• Schedule meetings and calls across multiple time zones with accuracy
• Coordinate complex domestic and international travel, which may require frequent last-minute changes
• Manage the team’s conference, hotel and logistics planning for major industry events
• Track purchases and refunds; prepare and submit multiple monthly expense reports
• Set up and manage conference room meetings, related technology, equipment (laptops, phones, etc)
• Format materials for internal and external communication (emails, presentations, reports)
• Organize and maintain office and personal files
• Collaborate with the administrative team to plan and execute onsite / offsite meetings (including board of director meetings), dinners, conferences, the firm’s annual summit, and other events
• Coordinate with other employees to ensure effective communication, follow-up and deadline reminders
• Maintain high availability with quick and accurate turnaround
• Assist with managing and improving the firm’s CRM system to support fundraising efforts (tracking outreach, follow-ups and goals)
• Provide personal assistant support for the executive’s family

• 5+ years as an Executive Assistant and/or Personal Assistant
• Excellent tenure and proven track record supporting senior executives
• Ability to manage multiple priorities simultaneously with precision
• Ability to uphold strict confidentiality with certain information
• Advanced proficiency in MS Office, Zoom, and expense reporting software
• Experience booking complex domestic and international travel
• Strong skills in Excel, Word, and Power Point
• Outstanding organizational, time management, and communication skills
• Familiarity with standard office IT equipment and applications (printers, copy, scanning, video conferencing)
• Excellent verbal and written communications skills
• Self-starter who works well both independently and collaboratively in a team environment
• Polished, proactive professional with a can‑do attitude
• Demonstrates resilience and professionalism; able to work effectively with leaders under pressure
• Receptive to direct and critical feedback and able to implement changes quickly

• Own your own vehicle and have a valid driver's license
• Job Type: Full time, in-office (Monday – Friday)
• Salary:
  Competitive salary + bonus, depending on experience
• Full health benefits package, 401K package with company match, short- and long-term disability, long-term incentive plan, cell phone reimbursement, and competitive PTO