Police Administrative Assistant

Police Administrative Assistant

City of Park City – Police Department

$3,000 Hiring Bonus
Looking for a rewarding behind-the-scenes role that supports public safety? Join the City of Park City Police Department as a Police Administrative Assistant and play a key role in keeping our department organized, compliant, and running smoothly.

• Support the Chief of Police and command staff
• Handle invoices, purchasing, and records tracking
• Assist with case files, evidence documentation, and court-related reports
• Enter data for KIBRS/NIBRS compliance
• Help the public in person and by phone
• Maintain licensing, grant, and asset forfeiture records
• Serve as a Notary Public

• High school diploma or GED (college coursework a plus)
• 3 years of administrative experience preferred
• Strong computer, organization, and communication skills
• Ability to handle confidential information professionally
• Valid Kansas driver’s license

• $3,000 hiring bonus
  >
• City-paid 100% health insurance premium
• HRA to help cover deductibles and copays
• KPERS retirement + 457 plan
• Vacation, sick leave &
  11 paid holidays
• Tuition reimbursement & training opportunities
• On-site fitness center & wellness perks
• Dental, vision, life, disability, pet insurance & more

Under the supervision of the Chief of Police, the Police Administrative Assistant is a non-exempt position under FLSA that performs general administrative and network support duties. This position is responsible for providing support and assistance to the Chief of Police, Operations Captain and Support Services Captain. This position will assist with data entry to ensure compliance with NIBRS and KIBRS, assist in maintaining records for police department expenditures, case evidence research and other reports and data entry as needed.

The employee in this position should possess effective communication and good public relation skills.

• Assists the Police Department administrative staff in administrative duties such as acquiring, coding and processing invoices for payment; reconciling statements; and requesting purchase orders.
• Prepares and delivers quotes for services and products as requested.
• Assists in researching case evidence for preparation and delivery of disposal order requests to applicable courts.
• Assists with the purging of old case materials, video and physical evidence.
• Assist records staff with the locking of video evidence in cloud or other storage platforms.
• Follows department policies and procedures.
• Serves as a Notary Public.
• Must possess a valid Kansas driver’s license as an essential function of the position.
• Maintains and reports records to the State of Kansas relating to asset forfeitures and grants.
• Maintains licensing records related to unconventional vehicle permits and private security permits.

• Enters police reports into the Kansas Criminal Justice Information System as needed.
• Enters information from traffic citations and Uniform Criminal Complaints as needed.
• Reports case information & generates copies to Court Clerk as needed.
• Assists the general public as needed.
• Arranges for the release of impounded vehicles to registered owners.
• Orders supplies for the office as needed.
• Generates and maintains form files for police officers’ use.
• Answers telephone calls and directs to appropriate personnel.
• Assists citizens at the records window as needed.
• Performs other duties as deemed necessary or assigned.

• Experience: Three years of similar or related experience is preferred. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within twelve months of employment.
• Education: A high school diploma or GED is required. Some technical training or some college credit is preferred. An employee in this position must be willing to attend additional training as available for network access; criminal history records information, KORA, KOMA, KIBRS, NIBRS, and other required training that will be provided by the police department.
• Technical
  
  Skills:
  
  A working knowledge of office procedures, computers, typing, mathematics, basic research and…