Office Manager

About Nabla

We are a team of entrepreneurs, clinicians and engineers committed to bringing back joy to the practice of medicine.

Together with a community of clinician innovators, we’ve harnessed the best of machine learning science to develop Nabla: the leading AI assistant that’s restoring the human connection at the heart of healthcare. By streamlining clinical documentation, Nabla is helping clinicians focus on matters most - patient care. Today, over 85,000 clinicians across 130+ healthcare organizations trust Nabla to support how they deliver care every day.

We’re at the start of an ambitious journey:
Ambient listening, dictation, coding, and command capabilities are all converging into a proactive assistant that intuitively streamlines clinical and financial workflows.

Backed by a recent $70M Series C, we’re hiring to build the next generation of clinical AI and improve the lives of clinicians and patients everywhere.

This is a great time to join us!

As Nabla continues to grow across Europe and the US, we are looking for a dynamic and people-centered Office Manager to elevate our workplace experience and strengthen our internal culture across both hubs.

Working closely with our Finance, Operations and People teams, you will be responsible for crafting an exceptional office environment, coordinating team moments, and ensuring a unified Nabla culture between Paris and the US.

This is a unique opportunity to join a fast-growing health tech scale-up, own high-impact cultural and operational initiatives, and shape an outstanding employee experience while contributing to the future of AI in healthcare!

• Create an outstanding workplace experience
• Own the Paris office experience end-to-end: layout, design, decoration and overall atmosphere
• Ensure smooth office operations at all times by managing supplies, equipment, deliveries, and vendor coordination
• Bring the team together through meaningful moments: after works, team lunches, celebrations, seasonal events, and offsites
• Be the guardian of the Nabla Team culture
• Welcome and onboard new joiners to ensure they feel supported and at home from day one
• Coordinate travel organization and logistics for team members
• Work closely with the US team to foster alignment and collaboration across locations
• Lead Nabla’s events and key team rituals
• Manage Nabla goodies end-to-end: welcome kits, offsite gifts, team swag, and event-specific items
• Coordinate Nabla’s external events such as AI Drinks, panels, and community meetups
• Drive virtual rituals and cross-hub moments that strengthen bonds between Paris and US teams

• 5+ years of experience in Office Management, Workplace, People Operations, or event coordination, ideally in a fast‑paced environment
• Fluent in French and English, with the ability to engage confidently across teams and locations
• Strong interpersonal communication skills and a service‑oriented, people‑first approach: a genuine passion for taking care of teams
• Highly organized and detail‑driven
• Proactive and autonomous, with a strong sense of ownership and the ability to projects end‑to‑end
• An international mindset, with a solid understanding of both French and US cultures
• An eye for aesthetics and atmosphere, and a special interest in creating an exceptional workplace atmosphere is a plus

Just like we’re dedicated to supporting doctors’ well‑being, ensuring yours is a top priority. We firmly believe that by prioritizing your well‑being, we support you to excel in your work.

Here are the benefits you get when joining Nabla:

• Stock ownership
• 100% healthcare coverage
• Meal vouchers
• Public transportation costs covered at 50%
• Exercise class during the workday:
  Yoga, running, pilates, HIIT
• Unlimited budget for book purchases, so you can continue to learn about ML /Healthcare
• Culture of trust & accountability

When you become a part of our company, you join a team of excellence‑driven, curious, and genuinely kind individuals. Together, we’re committed to making clinicians' lives easier and improving healthcare experiences for everyone. We believe in a world where clinicians can focus on what they were trained to do - caring for…