Tax Clerk

Salary: $17.47 - $19.04 Hourly
Location : Miami County Kansas Motor Vehicle - Suite 103
Job Type: Full-Time
Job Number:
Department: County Treasurer
Opening Date: 12/11/2025
Closing Date: 2/6/2026 11:59 PM Central
FLSA: Non-Exempt

Description

The Tax Clerk is responsible for providing a high volume of excellent, efficient, and professional assistance and customer service to the public in person, written and via the phone in a fast-paced environment. Performs a variety of accounting and clerical work including balancing and reconciling financial accounts. Assignments vary and require knowledge of specific departmental procedures and practices of varying complexity and interpretation.

Works under varied levels of supervision.
Examples of Duties

Duties and Responsibilities:

• Disburse various receipts into appropriate funds; balance receipts and funds; prepare deposits, postings, and ledger entries.
• Prepare and mail personal property, oil/gas, and real estate taxes.
• Collect taxes over the counter, online and via mail and post collections to appropriate tax rolls and records.
• Research and file claims on bankruptcy cases.
• Maintain tax records and files.
• Create and maintain Excel spreadsheets; prepare financial documents; and ability to research and identify discrepancies.
• Create, balance, and maintain monthly, quarterly, and annual reports.
• Balance daily receipts and run reports.
• Write checks, balance checkbook daily and reconcile monthly bank statements.
• Receipt and balance other County department's deposits daily.
• Assist with some Motor Vehicle transactions as needed, more simple transactions such as renewals, placards, lien releases.
• Balance funds and process transfers/EFTs if required.
• Bank statement reconciliation.
• Quarterly publications.
• Quarterly reports and transfers
  - Joint Mtg, Financial statement, Clerk filing fees, etc.
• Explain tax statements and penalties to the public.
• Tax Sale prep all year, then sale date once per year
• Other duties as assigned.

Typical Qualifications

Position Requirements:

• High School Diploma or equivalent required, a minimum of 2 years clerical experience, government experience preferred
• Valid driver's license required.
• Mandatory overtime, sometime on short notice, and at certain times during the tax year, required

Knowledge:

• Computer software programs and applications such as MS Office.
• County and/or city government administration.
• Mathematic, accounting and/or statistical principles.

Skills:

• Excellent customer service skills with the ability to interact in a positive and professional manner to develop and maintain strong working relationships with co-workers, management, and the general public.
• Excellent written and verbal communication skills with the ability to clearly communicate goals, interests, and positions during discussions.
• Strong attention to detail, organizational skills, and ability to prioritize.
• Complex decision making and problem solving.
• Organization and time management.
• Strong data entry skills.
• Maintain and balance cash drawer.

Abilities:

• Ability to explain tax statements and penalties to the public.
• Ability to create and maintain Excel spreadsheets, prepare financial documents, and to research and identify discrepancies.
• Ability to manage multiple concurrent projects and meet deadlines.
• Ability to research and analyze data, interpret directions, procedures and regulations and develop appropriate responses to the public.
• Ability to learn, interpret and apply State and local laws and regulations pertaining to tax collection and tax recordkeeping procedures.
• Ability to maintain accurate financial records with strong attention to detail.
• Ability to establish and maintain an effective working relationship with employees and project a positive attitude.
• Ability to communicate effectively under stress.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to operate computer programs/software/platforms used by the County to perform job duties.
• Ability to use basic office equipment.
• Ability to multitask in a fast-paced environment.
• Ability to manage difficult/stressful situations when dealing with the public using tact and professionalism.
• Ability to manage multiple concurrent projects and meet deadlines.
• Ability to compose correspondence pertaining to delinquent taxes and refunds
• Ability to independently resolve and correct discrepancies by making changes and/or corrections to financial paperwork.
• Ability to react with an appropriate sense of urgency, coupled with good judgment and discernment.
• Ability to establish and maintain an effective working relationship with employees, ability to manage conflict; communicate effectively under stress and project a positive attitude.
• Ability to maintain confidential information in accordance with legal standards and/or County regulations.

Work Environment and Physical Requirements

The work environment characteristics and physical demands described here are representative of those that must be met by an employee to…