Proposal Coordinator II

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

The Proposal Coordinator II leads strategic proposal development efforts, managing tenders and change orders for umbilical systems. This role requires advanced coordination, leadership in cross‑functional teams, and ensuring high‑quality proposal package submissions aligned with Oceaneering's business goals.

• Ensure full compliance with Health, Safety, and Environmental (HSE) standards.
• Champion Oceaneering's CORE values in all actions and decisions.
• Apply advanced knowledge of company policies and industry standards to guide proposal development.
• Analyze RFQ packages to extract strategic scope of work requirements and communicate all input documentation to the bid execution team.
• Lead risk identification and mitigation strategies during the tender phase; communicate risks to execution teams.
• Develop and manage Bid Plans; facilitate cross‑functional meetings and ensure alignment across departments.
• Lead cost estimation efforts, including complex pricing models and cost optimization strategies.
• Compile commercial and technical proposal packages that meet customer expectations and internal capabilities.
• Collaborate with Supply Chain, Project Management, and Finance to validate cost assumptions and ensure financial accuracy.
• Represent Oceaneering in client meetings, support Sales in strategic relationship management.
• Mentor junior Proposal Coordinators and support staff, fostering professional development and knowledge sharing.
• Independently manage the preparation and submission of tender proposal packages. Ability to work in short deadline project and stressful situations.

• Notify key contacts across departments early in the process to gather input for Rough Order of Magnitude (ROM) estimates and formal bids.
• Align functional support teams to ensure timely and accurate contributions to bid packages.

• Drive clear, visible, and frequent discussions between business lines and functional support teams (e.g., Engineering, Finance, Legal, Procurement).
• Ensure all stakeholders understand bid requirements and timelines to streamline proposal development.

• Act as a primary liaison between the client and internal teams during the tender phase.
• Ensure client expectations are clearly communicated and reflected in proposal content and delivery.

• Be transparent and data‑centric when raising cross‑functional challenges.
• Follow through on agreements and ensure all parties are aligned before escalating issues.

• Train and mentor junior team members to build proposal development capability.
• Encourage understanding of how business functions interact to improve bid outcomes.

• Engage in collaborative problem‑solving to refine bid processes.
• Identify and implement best practices for proposal coordination and client engagement.

• Use performance metrics to drive continuous improvement and service excellence in bid submissions.
• Identify issues with internal teams that may impact bid quality or timelines.
• Update procedures in line with best practices.

• Ability to take on stretch assignments such as process improvement initiatives.
• Perform safety and quality audits.
• Serve on various employee committees, including the HSSE Local Management Team.

• Bachelor's degree (or equivalent work experience) in a relevant field (Communications, Business, Finance, etc.) and a minimum of 2…