Administrative Assistant

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Requisition No:871018

Agency:
Florida Fish and Wildlife Conservation Commission

Working Title:

ADMINISTRATIVE ASSISTANT

This position performs independent work assisting management in the handling and coordination of administrative functions in a Field Office of the Division of Law Enforcement.

Serves as the Records Custodian for the Panama City Beach Field Office. Maintains records and files in accordance with State Statutes, agency policy, and standard office practices.

Assists law enforcement personnel regarding administrative paperwork, budget, or other clerical matters (e.g., subpoenas, mail, off-duty paperwork, travel, uniform orders, and maintaining citations and warnings).

Assist the public in person or by phone.

Ensure administrative tasks are completed in a timely and accurate manner.

Facilitate procurement and act as a liaison with vendors regarding goods or services. Works with AAII and the Northwest Region Finance and Budget Office. Enters information into the P-Works system, including purchase order requests, invoice submissions, and annual contract renewals.

Completes special administrative projects and tasks assigned by the captain, including, but not limited to, the development and preparation of various reports, analyses, and other management documents.

Provides for the efficient operation of the field office by ensuring facilities, equipment, and supplies are maintained.

Performs other related duties and special projects assigned.

Works with the Regional Property Manager on property-related matters.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center . Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at  Monday - Friday, 8:0 a.m. to 6:00 p.m., Eastern time