Senior Account Clerk

To prepare and process complex financial, accounting, customer billing and/or payroll related transactions and maintain associated records; to compile associated data and prepare statistics and reports; and to perform responsible accounting clerical duties as assigned.

This is the advanced journey level class in the Account Clerk series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing the duties, and by the nature of the public contact made.

Employees perform the most difficult and responsible types of duties assigned to classes within this series including leading assigned functions such as accounts payable, accounts receivable, business license, customer billing, purchasing, and/or payroll. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility including those identified in the Accountant Clerk I/II classification.

• Receives direction from supervisory or management staff.
• May exercise technical and functional supervision over assigned accounting clerical staff.

Duties may include, but are not limited to, the following:

• Perform a variety of difficult clerical accounting duties in the preparation, processing and maintenance of financial transactions and associated accounting functions including, as assigned, accounts payable, accounts receivable, business licenses, customer billing, purchasing, and/or payroll and.
• Prepare and maintain necessary accounting records to document processed transactions related to areas of assigned work; prepare routine journal entries.
• Reconcile records and subledgers of assigned functional areas to the accounting system and verify accounting entries.
• Prepare documentation and routine and/or special technical reports, including, but not limited to, various regional, state and federal reports related to areas of assignment.
• Accept cash, prepare receipts, reconcile receipts, and prepare cash deposits as necessary; enter data into accounting system as necessary; reconcile bank statements.
• Provide support to the purchasing function; work with vendors; review purchase orders and invoices.
• Process payroll entries and related expenses generated by payroll; respond to requests for employment verification, prepare correspondence
• May provide process and procedure information related to area of assignment on computer application conversions and/or upgrades; make minor adjustments to existing data tables.
• May provide complex clerical support to management as necessary; prepare and format documents, spreadsheets, and exhibits.
• May provide accounting clerical support to assigned departments including accounts payable, accounts receivable, purchasing/contracting, grant expenses, and budget preparation and budget management.
• Respond to inquiries from the public and City staff, in person, by telephone, and/or in writing, regarding areas of responsibility and initiate appropriate action relative to problem resolution.
• Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Perform related duties as assigned.

• Methods, concepts and terminology used in system accounting, cash/general ledger processes, payroll, procurement, and grants management.
• Modern office methods, including personal computer applications such as automated accounting information systems and spreadsheet software.
• Proper English usage, including spelling, punctuation, and grammar.

• On a continuous basis, know and understand all aspects of the job; organize work papers; review documents related to assigned functions; observe and identify office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues related to area of assignment for the public and with staff.
• On a continuous basis, sit at desk and/or stand for long periods of time; intermittently…