Office Manager

Elizabeth

F. Gamble Garden is seeking an organized, approachable, and reliable Office Manager to help keep our nonprofit running smoothly.

This is a highly visible, hands-on role at the heart of the organization. You’ll support staff, volunteers, and the public while working closely with the Executive Director and senior staff to ensure day-to-day operations, events, and systems are well coordinated and thoughtfully managed.

If you enjoy being the go-to person, staying organized, and creating a welcoming, well-run environment, this role may be a great fit.

About Gamble Garden

Elizabeth

F. Gamble Garden is a 501(c)(3) nonprofit historic home and 2.5-acre public garden in Old Palo Alto. We provide free public access to the garden and offer educational classes, events, community rentals, and a robust volunteer program. Our work is supported by a small professional staff, an engaged board, and a dedicated volunteer community.

What You’ll Do

• Oversee day-to-day office and administrative operations and serve as a central point of coordination
• Supervise and support reception staff, assistants, and office volunteers to ensure excellent front-of-house operations
• Ensure donor, volunteer, and committee records in eTapestry are accurate and up to date to support communications and reporting
• Support volunteer and committee onboarding, training, and communications
• Coordinate logistics for classes, workshops, special events, and major fundraisers (including Winter Festival and Spring Tour)
• Support membership and development operations, including gifts, renewals, acknowledgments, and reporting
• Partner with the Facilities Manager to ensure spaces are event-ready and well coordinated

What We’re Looking For

• 3–5 years of experience in nonprofit administration, office management, or database-driven operations
• Proficiency with eTapestry (or similar CRM), Google Workspace, and general office technology
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities
• Experience in a small nonprofit or volunteer-driven organization is a plus
• Clear, professional written and verbal communication skills
• Friendly, proactive, and solution-oriented approach

Salary: $70,304–$75,000 (commensurate with experience)

Benefits:
Medical & dental insurance, 11 paid holidays, Paid Time Off, and 403(b)

Why This Role Is Special

This is a people-centered, systems-driven role in a beautiful public garden setting. You’ll work closely with staff, volunteers, board members, and community partners—and play an important role in supporting Gamble Garden’s next chapter of growth. A structured transition and cross-training period will be provided by the departing Office Manager.

How to Apply

Apply online. Applications will be reviewed on a rolling basis with the goal of filling the position as soon as possible. The hiring process will include three interviews and a short onsite exercise.

Elizabeth

F. Gamble Garden is an Equal Opportunity Employer.