Workplace Specialist

Job Overview

The Workplace Operations team works cross‑functionally to keep all client offices running smoothly on a day‑to‑day basis. From large‑scale construction projects to running snacks programs, we strive to provide best‑in‑class service for all employees, so they can be their best selves  job is too big or too small for us!

We’re looking for a hyper‑organized and collaborative Workplace Specialist based out of Menlo Park, CA. This role focuses on optimizing how teams work together, driving engagement initiatives, and ensuring our workplace supports collaboration, innovation, and employee wellbeing.

• Define project scope, goals, deliverables, timelines, and resource requirements in collaboration with Workplace and Real Estate stakeholders.
• Coordinate with Workplace colleagues, cross‑functional partner teams, and functional leaders to successfully drive workplace and real estate projects to completion.
• Plan, manage, and deliver workplace improvement initiatives (e.g., office redesigns, in‑office work solutions and activations, collaboration tools rollouts).
• Lead and manage cross‑functional workplace projects, including space planning, vendor transitions, process implementation, and major upgrades, from scoping through to execution and post‑project evaluation.
• Collaborate with Real Estate, Workplace Design, and external contractors to plan and execute buildout and renovation projects, including budgets, schedules, and progress reporting.
• Partner with internal stakeholders to develop pilot programs and iterate based on results.
• Recommend and implement continuous improvements based on data, feedback, and evolving organizational needs.
• Maintain the excellent condition and organization of the office, including updates to furniture, tracking company assets, and upholding impeccable cleanliness standards.
• May perform other duties as assigned.

• 5+ years of recent experience in workplace management, hospitality, or event management.
• Strong interpersonal skills, thrives on being the face of the office and driving the company culture.
• Excellent problem‑solving skills, with an ability to recognize opportunities and develop ways of addressing them.
• Interest in hosting in‑person events as well as online hybrid team building activities.
• Passion for building and maintaining a tight‑knit community within the workplace.
• Exceptional organizational and time‑management skills, with strong attention to detail and a proven ability to take ownership of multiple projects.
• Demonstrated ability to handle confidential information with discretion and emotional intelligence.
• Excellent written and verbal communication skills.
• Highly adaptable to change and ambiguity.
• Ability to work autonomously with strong follow‑through and tenacity.
• Comprehensive knowledge of Slack and Google GSuite Apps:
  Gmail, Calendar, Docs, Sheets, Slides.

Normal working conditions with the absence of disagreeable elements.

The expected base salary for this position ranges from $130,000 to $150,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short‑ and long‑term incentives.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.