Legal Personal Assistant in Banking & Finance

Legal Personal Assistant in Banking & Finance

Our Banking & Finance department specialises in international banking work, syndicated lending, investment grade, leveraged acquisition finance, debt restructuring as well as local and cross‑border real estate finance and fund finance deals. You will join a dynamic team advising lenders, sponsors and other relevant stakeholders requiring advanced legal advice for complex operations.

We are currently seeking a full‑time Legal Personal Assistant to support our Banking & Finance team.

• You will provide full support and legal administrative assistance to the Banking & Finance team and the Head of Knowledge, including managing phone calls, calendars, and contacts.
• You will prepare, follow up on, and organize legal documents, including typing and amending documents (Word, PowerPoint presentations) according to the lawyers’ instructions, and filing emails and legal documents.
• You will manage file openings (KYC, correspondence with clients, drafting engagement emails and letters, and handling billing tasks) and conduct RCS searches for the team.
• You will make appointments, book meeting rooms, and arrange travel.
• You will follow up on time entries and expense notes and be the central support person for the department.

• You have at least 3 years of relevant experience, ideally within a law firm.
• You are fluent in written and spoken English, French and German.
• You have excellent communication and writing skills, and you know how to work effectively in a team.
• You are computer literate and know how to use Microsoft Office.
• You have a good organisation and a sense of initiative.

You will work in a dynamic and challenging environment with an international dimension. We greatly value our unique culture, which combines high‑quality client service with a real focus on people and teamwork. In our firm, positive attitude matters. We believe it defines the way in which we work, both with clients and with colleagues.

We offer a competitive remuneration package commensurate with your qualifications and experience, a flexible work environment (60/40), a wide range of training opportunities for continuous development, 100% coverage of public transportation costs, a restaurant with subsidised meals, a fitness room with a wide range of group classes, a concierge service and a health insurance.

A&O Shearman is a new global industry‑leading law firm, with 48 offices in 28 countries worldwide. Our fluency in English law, US law, and the laws of the world’s most dynamic markets enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future. We provide first‑rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimise your wellbeing.