Legal Secretary

Who We Are

Lowenstein Sandler is one of the most sophisticated law firms in the United States, with over 400 lawyers and 300 business services professionals serving clients from offices in New York, Palo Alto, New Jersey, Utah and Washington, DC. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live.

Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.

The Corporate Legal Secretary's role is to provide administrative support to assigned firm personnel; assist and relieve attorneys and other personnel of administrative and clerical work by performing essential duties and responsibilities which include the responsibilities listed below. This position may be required to work out of the San Francisco office part-time.

• Assist in drafting, proofing, editing and organizing complex documents, including corporate organizational documents, preferred stock financing agreements, and related correspondence with clients, investors and filing agencies.
• Demonstrated knowledge in Corporate department-specific topics, procedures and software.
• Review and revise pre-bills, as needed.
• Take initiative, with attorney permission, to review and process e-mails, delegate to others for handling, or escalate to attorney for action.
• May ensure attorney e-mails and documents are properly filed in electronic document management system.
• Respond to attorney/client needs with a sense of urgency and ensuring/confirming resolution with appropriate follow-up.
• Relieve attorneys of administrative tasks, including time entry.
• Organize tasks for maximum efficiency and manage conflicting priorities effectively.
• Maintain multiple calendars, anticipate conflicts and proactively manage schedule changes.
• Learn and maintain knowledge of practice and client/matter history.
• Share firm and technical knowledge with others.
• Assist colleagues in learning new skills/tasks while integrating them into the team.
• Exhibit a desire to team up with support staff, attorneys, and administrators.
• Utilize, with considerable knowledge, technology pertaining to specific Corporate department/practice group.
• Embrace change and adapt well in new environments.
• Ability to work remotely and ensure that tasks are completed timely and efficiently; maintain regular communication with staff, attorneys and supervisor/manager while working remotely. Ability to follow firm policies and procedures while working remotely.
• All other duties as assigned.

• Assist in drafting, proofing, editing and organizing complex documents, including corporate organizational documents, preferred stock financing agreements, and related correspondence with clients, investors and filing agencies.
• Demonstrated knowledge in Corporate department-specific topics, procedures and software.
• Review and revise pre-bills, as needed.
• Take initiative, with attorney permission, to review and process e-mails, delegate to others for handling, or escalate to attorney for action.
• May ensure attorney e-mails and documents are properly filed in electronic document management system.
• Respond to attorney/client needs with a sense of urgency and ensuring/confirming resolution with appropriate follow-up.
• Relieve attorneys of administrative tasks, including time entry.
• Organize tasks for maximum efficiency and manage conflicting priorities effectively.
• Maintain multiple calendars, anticipate conflicts and proactively manage schedule changes.
• Learn and maintain knowledge of practice and client/matter history.
• Share firm and technical knowledge with others.
• Assist colleagues in learning new skills/tasks while integrating them into the team.
• Exhibit a desire to team up with support staff, attorneys, and administrators.
• Utilize, with considerable knowledge, technology pertaining to specific Corporate department/practice group.
• Embrace change and adapt well in new environments.
• Ability to work remotely and ensure that tasks…