Project Coordinator

Our Client, a EV Manufacturing company, is looking for a Project Coordinator for their Palo Alto, CA/ Hybrid location.

• Key task is managing requests for hardware (one or more element of a system and related wiring harnesses, and managing the distribution of that hardware to the requestors:
  
  Skills:
  
  Responsive to stakeholders for managing allocation demand, answering questions about orders, detail oriented and well organized.
• Has Google Sheets experience ideally - able to track people, requests, volumes and create request forms, handle the device requests and orders, coordinate with stakeholders, negotiate (with support) allocation when the received amount of boards and harnesses is short or arrives later than expected time.
• Some experience of logistics is ideal - knowing what kind of documentation is needed for overseas shipment (but will be able to rely upon a skilled Logistics and shipping compliance team at RVT). Check shipments when they arrive to see that they are what was expected, label items with a labeler, track serial numbers, put sets of equipment together (e.g. assemble together several related boxes of items:
  Assembly A plus Assembly B plus wiring Kit
  
  C. Not assembling electronically - just gathering a kit as a set of boxes.
• No need to lift anything heavy. Move lightweight single boxes only - or groups of boxes using a trolley.

• Centralize Requests:
  Act as the primary point of contact for engineering teams requesting prototype hardware (ECUs, harnesses, systems of ECUs).
• Prioritization:
  Work with engineering leads to track project priorities and allocate scarce hardware resources accordingly.
• Inventory Tracking:
  Monitor incoming shipments and track inventory arrival dates to provide accurate timelines to stakeholders.
• Asset Management:
  Tag all incoming materials with asset tracking labels and maintain a precise database of device locations.

• Distribution:
  Organize the physical distribution of hardware to multiple local buildings and coordinate shipments to remote engineering sites and partner sites.
• Shipping & Receiving:
  Assist with validating incoming inventory and readying outgoing hardware.

• Firmware Flashing:
  Connect ECUs to laptops to flash updated software versions or firmware prior to distribution. (assume: engineer support and detailed instructions)
• Version Control:
  Verify software versions on ECU boards to ensure engineers receive the correct configurations for their testing needs.
• Basic Troubleshooting:
  Perform visual inspections of wiring harnesses and hardware for physical damage.

• Data Management:
  Exceptional attention to detail. You must be comfortable managing large datasets without errors.
• Software Proficiency:
  Strong proficiency in Microsoft Excel or Google Sheets (e.g., VLOOKUP, Pivot Tables, conditional formatting). Familiarity with Salesforce, Jira, or similar inventory/ticket management systems.
• Communication:
  Ability to communicate clearly with engineers and program managers regarding timelines and delays. Slack proficiency is preferable.
• Organization: specific ability to multitask and track hundreds of moving parts in a fast- paced environment.
• Previous experience in an automotive, electronics, or hardware manufacturing environment.
• Basic understanding of flashing firmware or working with hardware testing tools.
• Interest in EV technology and automotive engineering.
• Work directly with cutting-edge EV prototypes for both Rivian and Volkswagen Group brands:
  Audi, VW, Scout, Porsche.
• Gain exposure to the cross-functional operations of a major automotive engineering firm.
• Opportunity to develop technical skills in hardware management and basic software operations

• Must be able to lift and carry boxes weighing up to 25–30 lbs.
• Ability to stand for extended periods while sorting, tagging, or flashing hardware.
• Manual dexterity to handle small electronic components and wiring harnesses.

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.