Human Resources Coordinator

Overview

The Human Resources (HR) Coordinator is a pivotal support role responsible for ensuring the efficient and smooth day-to-day operations of the HR department, with a strong emphasis on talent acquisition coordination and general HR administration. This role provides essential administrative support to the HR Business Partners (HRBPs), the broader HR Operations team, and assists with various HR initiatives and events. The ideal candidate is a proactive, highly organized individual with a keen eye for detail and the ability to manage multiple priorities in a fast-paced environment while maintaining the highest level of confidentiality.

This is an excellent opportunity for an early-career professional looking to gain broad exposure to various HR functions and grow within the field. This role is based onsite at our Palo Alto office.

Responsibilities

The HR Coordinator will perform a wide range of duties, which can be broken down into the following key areas:

• Recruitment: 40%
• Office Admin: 20%
• HR Operations: 40%

• Serve as the primary point of contact for interview scheduling, coordinating complex calendars for candidates, hiring managers, and interview panels across multiple departments and time zones.
• Assist with the coordination of new hire onboarding and orientation programs, helping new employees integrate smoothly into the company culture.
• Provide support in benefits administration tasks, such as processing enrollment changes and assisting with the annual open enrollment process.
• Collaborate closely with HR Business Partners to support specific departmental or regional HR needs, including pulling reports, preparing presentation materials, and assisting with performance management documentation.
• Assist on various HR projects as needed, which may include initiatives related to process improvements, data audits, employee engagement programs, or new system implementations.
• Support the planning and logistics for HR events, such as company meetings, training sessions, and team-building activities.

• Bachelor’s degree in Human Resources, Business Administration, or a closely related field is required.
• A minimum of one (1) year of experience supporting an HR function (e.g., HR Operations, Talent Acquisition, or as an HR Assistant/Coordinator).
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) is essential.
• Experience using an HRIS (Human Resource Information System) is strongly preferred.

• Organizational Prowess:
  Exceptional organizational skills and an innate attention to detail are critical for managing the high volume of scheduling and data entry inherent in this position.
• Communication:
  Strong written and verbal communication skills, with a customer service mindset, are necessary for interacting with candidates and employees at all levels.
• Problem-Solving: A proactive approach to identifying and resolving administrative issues and the ability to work collaboratively to find solutions.
• Confidentiality:
  The ability to exercise sound judgment and handle highly sensitive and confidential employee information with discretion is paramount.
• Adaptability:
  The capacity to manage multiple tasks and competing priorities simultaneously in a fast-paced, sometimes ambiguous, environment.

Fortvita is proud to be an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants and do not discriminate based on any protected characteristic under applicable federal, state, or local law. This includes but not limited to race, color, religion, national origin, ancestry, sex (including pregnancy, childbirth, and breastfeeding), gender identity or expression, sexual orientation, age, marital status, physical or mental disability, medical condition, genetic information, military or veteran status, or hair texture and style.

Harassment or discrimination on the basis of any protected trait is strictly prohibited.

We do not accept unsolicited resumes from staffing agencies or search firms. Any resume submitted without a signed agreement will be considered unsolicited, and Fortvita will not be obligated to pay any fees.

Applicants must have legal authorization to work in the United States. In compliance with federal law, all new hires will be required to verify identity and eligibility to work in the U.S. and complete Form I-9 upon hire.

Employment at Fortvita is at-will. This means that either the employee or the company may terminate the employment relationship at any time, with or without cause or advanced notice. This job description is intended to describe the general nature of the work being performed and does not constitute a contract or guarantee of employment. Fortvita reserves the right to modify job duties or responsibilities at any time, based on business needs.

Reasonable accommodation:
If you require reasonable accommodation during the application process, please contact…