Assistant Clinical Research Coordinator

Assistant Clinical Research Coordinator (1-Year Fixed-Term, 2 Vacancies)

Location:

Stanford, California, United States

The Human Neural Circuitry (HNC) Program in the Department of Psychiatry and Behavioral Sciences is seeking an Assistant Clinical Research Coordinator to perform duties related to clinical research exploring the mechanisms of ketamine in various neuropsychiatric disorders, including in epilepsy patients. The position will involve collection of clinical data and coordination of ongoing clinical research projects for neuropsychiatric disorders, including cognitive and physiological assessments and neuroimaging (training will be provided).

The mission is to serve our patients with compassion, collaborate with interdisciplinary scientists and community partners, and lead innovative high‑quality research studies that accelerate and transform treatments for severe mental illness.

• Schedule and/or call subjects for appointments; contact participants with reminders or other requirements.
• Prepare, distribute, and process questionnaires.
• Perform clerical duties in the preparation of regulatory documents. Maintain all forms and documents, including consent forms and master subject logs. File all appropriate correspondence.
• Assist with the screening, recruiting, and obtaining consent of study participants. Review medical records and/or perform telephone or in person interviews to gather data, as needed.
• Administer standard study questionnaires and tests, score test measurements and questionnaires, and code data for computer entry. Perform quantitative review of forms, tests, and other measurements for completeness and accuracy.
• Extract data from source documents for research studies as directed. Collect data and complete case report forms.
• Perform basic measurements and tests on patients according to protocol, such as cognitive tasks, obtaining vital signs and EKG, after appropriate training/certification. Collect neuroimaging or study specimens according to protocol.
• Assist in handling explanted patient electrodes and tissue processing. Prepare, process, and ship specimens/samples accurately under well‑defined requirements.
• Order and maintain equipment and supplies.
• Process study compensation payments and thank‑you letters to subjects upon completion of trial activities. Assist with post‑study activities, as needed.
• Coordinate assessments performed by independent evaluators.
• Coordinate quality control quarterly meetings for independent evaluators.
• Monitor internal clinical studies and present monitoring forms to the quarterly clinical operations meetings.
• Lead the study‑specific weekly meeting.
• Process consultation invoices.

* The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.

Employees may also perform other duties as assigned.

• Excellent writing and communication skills.
• Knowledge of common biosafety procedures.
• BA/BS in Psychology, Human Biology, or a related field.
• Clinical research experience, particularly with mental health patients and/or children (but not required).
• Knowledge of good clinical practice (GCP) in clinical research (or willing to learn).
• Ability to organize work and multi‑task.
• Experience with maintenance of clinical study binders and interface with electronic record‑keeping methodologies (or willing to learn).
• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi‑task.

Two‑year college degree and one year of relevant experience or an equivalent combination of experience, education, and training.

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