Research Program Coordinator in Precision Psychiatry

Overview

🔍 School of Medicine, Stanford, California, United States 📁 Research 📅 Dec 15, 2025 Post Date 📅 107926 Requisition # The Stanford Center for Precision Mental Health (PMH) within the Department of Psychiatry and Behavioral Sciences focuses on developing precision medicine approaches for mental health spanning mood, anxiety and attention disorders. Our research centers on creating new brain-based classifications that inform individual understanding and subsequent treatment selection.

• Oversee, guide, and mentor the conduct of precision medicine in mental health research for the Center for Precision Mental Health group focused on depression and related conditions, and any other assigned clinical research group within the center.
• Hire, orient, train, and conduct performance reviews for staff handling research coordination activities associated with the conducting of clinical trials. Activities include oversight for functional neuroimaging scans and behavioral assessments essential to precision medicine trials.
• Assist with the approval and monitoring of staff timecards. Manage vacation, sick time, and leave requests, and coordinate coverage planning across research programs.
• Managing research coordinator staffing allocations and being accountable for efficient workflows and streamlined operational procedures, identifying and implementing adequate coverage for trial workload across teams of study coordinators.
• Managing the systems for allocating, scheduling and communicating the activities for the different types of personnel required to implement the trials: study clinicians, physicians, coordinators and postdoctoral scholars.
• Establish and track productivity benchmarks (e.g., enrollment targets, data collection quotas, and protocol timelines).
• Implement performance improvement plans when necessary and maintain documentation for evaluations, coaching, and corrective action.
• Serve as the first escalation point for staff concerns, conflicts, or operational barriers.
• Oversee subject recruitment and study enrollment goals. Determine effective strategies for promoting/recruiting research participants and retaining participants in long‑term clinical trials.
• Manage the execution of studies including the development of project schedules, targets, measurements, and accountabilities in accordance with project milestones.
• Lead project meetings and prepare/approve minutes.
• Forecast staffing needs based on enrollment projections and study timelines.
• Dynamically reallocate staff effort based on workload surges, site performance, and trial phase transitions.
• Maintain role definitions and cross‑training plans to ensure operational continuity.
• Provide oversight and guidance on compliance with local, federal and international regulations on clinical research conduct.
• Audit operations to ensure compliance with applicable regulations; provide leadership in identifying and implementing corrective actions and processes.
• Oversee data management for research projects.
• Develop and manage systems to organize, collect, report, and monitor data collection.
• Extract, analyze, and interpret data.
• Manage IRB submission, compliance with applicable regulations and audit operations, including imaging and behavioral testing protocols.
• Collaborate with principal investigators and study sponsors, monitor and report serious adverse events, and resolve study queries.
• Be responsible for preparing and maintaining compliant study protocol documents and binders.
• Collaborate with principal investigators in the preparation of progress reports to NIH.
• Assist with preparation and coordination of NIH RPPRs, Recruitment Milestone Reports (RMRs), and related funder submissions.
• Maintain audit‑ready documentation for sponsors and regulatory agencies.
• Assist with preparation of DSMB reports and safety summaries, track DSMB meetings, Board responses, and implement recommendations.
• Maintain version control across DSMB deliverables.
• Provide leadership in determining, recommending, and implementing improvements to policies/processes; define best practices.
• Develop, track and manage study budgets and research program financial status through development of…