Research Administrator​/Finance Analyst

Overview

Doerr School of Sustainability, Stanford, California, United States. Finance. Post Date:
Dec 18, 2025. Requisition #107952.

This position has been deemed critical by the Stanford Doerr School of Sustainability Dean’s Office and is exempt from the hiring pause. This position is based on Stanford’s main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact:
Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people;
Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges;
The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a community with the richness of experience and background needed to create solutions that benefit all people, particularly those most affected by environmental damage and climate change.

For more information on the school, . The Department of Energy Science and Engineering combines theory, experiment, and simulation to transform the global energy system in order to sustain the people and the planet. For more information, please .

The Department is seeking a full-time Research Administrator 3 who will play an integral role in managing highly complex faculty financial portfolios, including all aspects of research administration, both pre- and post-award; gift and discretionary accounts; and industrial affiliate programs for a subset of our department faculty. The RA3 is a key member of the department’s finance team and will need to possess the following characteristics: detail oriented;

excellent communicator; willing team player; proactive and resourceful. The ideal candidate will be experienced in managing research awards and budgets, as well as multiple priorities and deadlines. If you are highly motivated and up for a challenge, this position may be the right career opportunity for you!

• Manage the proposal preparation and post-award activities for a large volume and diverse set of complex federal and non-federal sponsored research projects, at times involving multiple sub-awards, principal investigators, and/or cross-school initiatives.
• Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; resolve issues relating to the proposal preparation and submission process.
• Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled, initiate cost transfers.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aids.
• Manage contract closeout process and audit inquiries.
• Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsor guidelines, etc.) for project and university personnel and help guide other…