Program Coordinator, Abbasi Program in Islamic Studies

Overview

Abbasi Program in Islamic Studies – Program Coordinator, on the Stanford campus with an option for hybrid work subject to operational need. This is a 100% FTE, continuing position. The position has been deemed critical by the School of Humanities and Sciences Dean’s Office and is exempt from the hiring freeze. Interested candidates should upload both a cover letter and resume in addition to the online application.

This role is part of the Abbasi Program in Islamic Studies within the School of Humanities and Sciences, Stanford University.

Note:

Not all unique aspects of the job are covered by this job description.

The Abbasi Program in Islamic Studies is the central forum for the study of Islam and Islamicate societies at Stanford University. It supports interdisciplinary research and scholarship on Muslim-majority societies, Muslim minority communities, and related cultural, historical, and political formations. The Program hosts lectures and conferences that advance scholarship and supports undergraduate and graduate student research and language study through grants and internships.

It serves as the central hub for affiliated faculty across University departments and units whose research falls within the Program’s thematic and regional foci. The Program also offers an Islamic Studies specialization within the Global Studies minor and coordinates coursework related to Islam and Muslims across the University. Through public lectures, artistic performances, exhibitions, and online resources, it also serves as a resource for public education on Islam and Muslim communities.

The Program is one of 14 centers and programs located within the Stanford Global Studies Division in the School of Humanities and Sciences.

The Program Coordinator is responsible for supporting the Program’s core objectives, allocating roughly half of their time to event management and half to communications, with slightly greater emphasis on event management.

Event Management:
The Program Coordinator supports the Program’s academic and public events, including seminars, lecture series, film series, conferences, workshops, outreach events, and receptions. Responsibilities include managing logistics such as facilities, janitorial service, furniture, AV and tech support; communicating professionally with Program guests; coordinating travel and lodging; preparing itineraries; arranging campus orientations and business meals; collecting required paperwork; and securing reimbursements and payments.

Collaborate with co-sponsoring units on planning and execution of events. Report to the Associate Director to manage event budgets, ensure compliant expenditures, and charge proper Program accounts. Work with vendors to obtain quotes and evaluate quality and process.

Communications:
Manage the Program’s print and online publications, including event and course posters, conference programs, brochures, website content, print and email newsletters, and the Program’s social media presence (Linked In, Facebook, X, Instagram, Bluesky). Perform basic graphic design and layout; coordinate publication logistics and manage content, design, and editing. Assist the Associate Director and Faculty Director with grant preparation and reporting;

gather and enter data in online reporting systems and Center archives and history projects. The program has a preference for someone with a humanities or social sciences degree. This role is primarily administrative and does not require knowledge of regional languages, though familiarity with the program’s thematic and regional contexts can be helpful in routine professional interactions. A successful candidate will have strong organizational and time management skills with attention to detail, the ability to work with minimal supervision, and flexibility, accountability, enthusiasm, and problem-solving abilities.

Some evening hours may be required.

• Respond to inquiries, determine and take appropriate action as required; serve as a resource regarding a defined set of policies and procedures.
• Schedule, organize, and operate conferences, seminars, and events; oversee…