Associate Registrar, Loans and Exhibitions, Cantor Arts Center

🔍Arts, Stanford, California, United States📁Museum📅Dec 11, 2025 Post Date📅107910 Requisition #

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Serving the Stanford University campus, the Bay Area community, and visitors from around the world, the Cantor Arts Center provides an outstanding cultural experience for visitors of all ages and a growing online audience of scholars. The Cantor’s encyclopedic collection spans 5,000 years and includes more than 40,000 works of art from around the globe. An established resource for teaching and research on campus, the Cantor offers free admission and programs year-round.

It is consistently one of the most visited university museums in the U.S. It is an exciting time to join the expanding team at the Cantor Arts Center. Join us as we build capacity to achieve the museum’s goals within an equitable, collaborative, and creative work environment.

• Perform data entry in collections management systems (EmbARK, TMS, or others) for loans and exhibitions, including creating object, creator, agent, exhibition, loan records and exhibition portfolios.
• Prepare documentation pertaining to loans including but not limited to loan agreements, receipts, loan extensions, checklists, gallery reports, marketing and development reports, valuation reports.
• Oversee handling, packing, movement, insurance, transportation and inspection of loans and exhibitions entering or leaving establishment, including traveling exhibitions; determine that damage or deterioration to objects has not occurred.
• Arrange for insurance of objects on loan or special exhibition, or recommend insurance coverage on parts of or entire collection.
• Coordinate incoming traveling exhibitions and term loans. Monitor travel, process loan documents and arrange for crating, packing, shipping and insurance; monitor objects during exhibition. Create traveling condition exhibition binder and document packing and installation instructions for venues.
• Support processing of incoming new acquisitions and registrarial tasks associated with the permanent collection.
• May serve as a courier accompanying valuable objects of art in transit as required; supervise loading and unloading of crates at airport, borrowing museum and other venues. May oversee installation of objects at borrowing museums.
• Coordinate light sensitive and gallery rotations. Partner with others to implement timeline, distribute checklists and gallery layouts. Generate and provide installation/de-installation checklists to preparators as scheduled.
• Work in tandem with museum preparators to oversee the installation and deinstallation of Cantor’s galleries, ensuring proper art handling and object care, and providing documentation including photography and location reporting.
• Attend exhibition planning meetings and assist with planning and preparation for future exhibitions.
• Train and supervise the work of assistant registrars, students, interns, and volunteers.
• Other duties may also be assigned.

Please note that this position will be based on the Stanford campus and will be considered a hybrid role with 3 or more days/week on campus. This position may need to work extended or non-standard hours, weekends and holidays based on business needs. Occasional local and overnight travel may be required.

• Bachelor’s degree and five years of related experience or a combination of education and relevant experience.
• Demonstrated commitment to fostering and supporting an inclusive environment.
• Demonstrated knowledge of professional museum practices including registration methods, safe object handling and art preservation, packing and…