House Manager & Family Assistant; Prep

Job Description

Job Title: House Manager & Family Assistant (with Meal Prep Support)
Location: Palo Alto, CA 94304 Employment Type: Part-time (25–30 hours/week; minimum 25 guaranteed)
Schedule: Monday–Friday, approximately 10:00 AM–3:00 PM. Reduced hours during family travel periods.
Compensation: $35–40/hour, based on experience Start Date: ASAP Requirements

• Maintain a smoke-free environment.
• Pass background check.
• Reliable transportation (mileage reimbursement for errands).
• Comfortable with childcare for an infant.
• Comfortable with fragrance-free products (no perfumes, strong shampoos, or hairsprays).
• CPR certification preferred, but not required. Willingness to obtain certification is a plus.
• Must be comfortable and aligned with responsive, relationship-based parenting approaches.

We are a warm, mindful, and hands-on family of three (one 10‑month‑old child), living in Palo Alto. Both parents work primarily from home and share childcare responsibilities. We are looking for someone to integrate into our rhythms and support the household with presence, reliability, and care.

Our home values calm energy, connection, and thoughtfulness. We are grounded, growth‑minded people who value biological and responsive parenting, health, integrity, growth, honesty, excellence, and eco‑consciousness. The right candidate will feel like a trusted partner — someone attuned, organized, and professional who can move at our family’s pace, anticipate needs, and bring a sense of flow to the week. We also value someone who is familiar with or open to responsive caregiving approaches and who respects the family’s routines and philosophy.

You are grounded, self‑sufficient, highly organized, and emotionally intelligent — a thoughtful professional who takes initiative, delights in lightening others’ mental load, and brings beauty and order into daily life. You’re equally comfortable taking direction and executing independently, can move intentionally and attuned around an infant, and maintain a calm, capable presence in a dynamic home.

• Organized, detail‑oriented, and efficient
• Warm and collaborative with high emotional and social intelligence
• Familiar with or open to biological, responsive parenting approaches
• Comfortable working alongside parents at home
• Open to feedback and quick to implement it
• Has an aesthetic sense and organizational systems thinking
• Reliable, punctual, and values consistency
• Able to hold healthy boundaries and maintain professionalism
• Values health, honesty, alignment, and growth

• Utilize the family’s compiled recipes and assist in finding new recipes that will help nourish those in the household and meet the family’s preferences.
• Plan and prep healthy meals/snacks for adults.
• Batch cook 1–3 different meals per cooking day (primarily lunches and dinners, 3–4 per week).
• Shop for groceries and meal items (one big Costco/Whole Foods trip weekly).
• Follow dietary needs (avoid gluten, dairy, soy, eggs, and corn; primarily organic ingredients).
• Clean kitchen post‑prep and manage kitchen tidiness.

• Create and maintain household organization systems (closets, storage, pantry, toys).
• Reset and tidy rooms daily; maintain overall neatness and prepare home for routine cleaning services.
• Oversee household schedules and calendars.
• Conduct seasonal clothing, bedding, and décor swaps (e.g., sizing up kids’ clothes, storing bins).
• Tidy both primary and secondary apartments; prepare for guest stays as needed.
• Prepare and coordinate donation drop‑offs and pick‑ups.
• Support packing/unpacking for travel or transitions.
• Load/unload dishwasher, wipe surfaces, vacuum high‑traffic areas, take out compost, trash, and recycling.
• Maintain indoor plants.

• Track and restock pantry, fridge, toiletries, and household supplies.
• Keep refrigerator organized.
• Create and keep running household supply lists.
• Manage and coordinate household orders (Amazon, Costco, Target, etc.).
• Run errands such as groceries, returns, dry cleaning, and gift shopping.
• Handle package pickup, mail sorting, and deliveries.