Program Events Producer

Overview

Program Events Producer

The Wu Tsai Neurosciences Institute at Stanford is a university-wide research initiative that leverages Stanford’s research across multiple disciplines to advance our understanding of the mind and brain in health and disease, and to benefit society. The institute also houses the Knight Initiative for Brain Resilience, a bold effort to advance a new science of healthy brain aging and novel approaches to combat neurodegenerative disease.

Our research community draws from and informs neuroscience, medicine, engineering, psychology, education and law. We are building a collaborative team that welcomes candidates from all backgrounds. We hope you will join us in our mission.

Position Summary

Reporting to the Associate Director, Programs and Training, the Program Events Producer will plan and deliver events that are core components of the Wu Tsai Neurosciences Institute and Knight Initiative for Brain Resilience program portfolios. Events include symposia, retreats, seminar series, poster sessions, community events, and more. This role sits at the intersection of event and program coordination: the incumbent understands the programs in order to adequately deliver them through events.

This position is expected to own events from concept through execution—developing coordination plans and serving as the person responsible for day-of logistics with a high level of autonomy.

The Program Events Producer will coordinate with stakeholders to ensure events advance the goals of the corresponding program and may work on special projects and other one-off event-related administrative duties, such as travel scheduling and reimbursements. Additional special projects may be assigned as needed.

• Design, plan, implement, and coordinate customized events that are integral to institute programs.
• Evaluate and select vendors and providers of services, considering stakeholder requests and requirements.
• Serve as a member of the Wu Tsai Neurosciences Institute Program Team, contributing to budget allocation, event logistics, facilities, and related program coordination.
• Consult with stakeholders to determine event objectives and requirements in alignment with program goals and timelines.
• Inspect event facilities to ensure they conform to the event’s needs.
• Manage accounting operations relating to registration, including daily accounting procedures and reports, final monetary summaries, and/or account transfers.
• Use the Institute’s database to manage complex event data and to automate event-planning workflows.
• Capture and report event participation, feedback, and outcomes; use insights to inform program improvements.
• May serve as project leader on smaller-scale events, coordinating ad hoc teams that plan, implement, and manage all aspects of events or manage program elements of larger-scale events.

Education & Experience
:

Associate degree and three years of relevant experience or a combination of education and relevant experience.

Knowledge,

Skills and Abilities

:

• Demonstrated success planning events.
• Exceptional customer service skills with ability to cultivate relationships across the organization and with matrixed partners.
• Knowledge of Microsoft Office suite and cloud-based applications such as Google Docs and Forms, Canva, Zoom / MS Teams conference management.
• Ability to interact and successfully collaborate with broad groups and customers.
• Ability to remain calm during periods of stress and ambiguity, particularly on the day of an event.
• Ability to work both independently and as part of a team.
• Ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Demonstrated creativity, problem solving skills, taking initiative, judgment, and decision-making skills.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.

Certifications and Licenses
:

None

• Frequently sit/stand/walk, perform desk-based computer tasks, and use a telephone.
• Ability to reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone,…