Chief of Staff

About Reinforce Labs

Reinforce Labs is at the forefront of AI-driven safety solutions. We’re an early-stage B2B SaaS company building AI-powered products for enterprise teams. We empower our customers to build safer products by leveraging cutting-edge AI technology. Our innovative platform detects and mitigates a wide range of AI adoption risks across safety, security and compliance.

Role Overview

We are hiring an ops-heavy Chief of Staff to work directly with the CEO and serve as a force multiplier across company operations and strategic execution. This role owns the operational backbone of the company — people, finance, vendors, and internal processes — while also contributing to company-level strategy, partnerships, and investor engagement.

This is a hands-on role for someone who enjoys building structure from scratch, operating in ambiguity, and helping an early-stage company scale responsibly. A key objective of this role is helping prepare the company for Series A readiness by the end of the year.

Core Responsibilities

Company Operations & Administration

• Own day-to-day operational functions including legal coordination, payroll, benefits, and insurance management

• Fully support HR operations end-to-end from onboarding, to equipment management to offboarding

• Manage relationships with external providers (legal counsel, accountants, payroll, insurance brokers)

• Ensure compliance across employment, tax, and corporate requirements

• Build lightweight but scalable internal processes and documentation. Assist with creating and organizing artifacts (decks, docs, etc) for smooth ongoing internal communications

Finance & Accounting Support

• Manage vendor onboarding, contracts, invoicing, and payments

• Track expenses and support budgeting and cash-flow visibility

• Coordinate with external accountants on taxes, filings, and R&D / research tax credits

• Support financial hygiene needed for diligence and fundraising readiness

Stakeholder & CEO Support

• Support investor relations logistics, including data room preparation, updates, and meeting coordination

• Assist with customer, partner, and board communications as needed

• Act as a trusted extension of the CEO for follow-ups, coordination, and execution

Cross-Functional & Ad-Hoc Execution

• Provide operational and analytical support across marketing, sales, product, and operations

• Be a force multiplier for hiring needs, including resume screens, first round interviews, and lead generation

• Drive cross-functional initiatives to completion by managing timelines, owners, and execution

• Take ownership of special projects that cut across teams

Strategic & Growth-Oriented Responsibilities

(Scope scales with experience and company needs)

Investor Engagement & Fundraising Support

• Help identify, track, and engage potential investors

• Support outbound investor interest through research, outreach coordination, and follow-ups

• Prepare strategic narratives, materials, and data needed for fundraising conversations

Strategic Enterprise Partnerships

• Assist in identifying and developing strategic enterprise partnerships with large companies

• Support partnership discussions, coordination, and execution (non-sales)

• Help structure and operationalize partnerships once agreed upon

Company Strategy & CEO Partnership

• Act as a thought partner to the CEO on strategic direction, prioritization, and trade-offs

• Support market analysis, competitive research, and strategic planning

• Translate high-level strategy into concrete plans and execution across teams

Series A Readiness

• Establish operational, financial, and organizational rigor expected by Series A investors

• Prepare core diligence materials (financials, contracts, cap table coordination, policies)

• Improve internal reporting, metrics, and operational visibility

• Ensure the company presents as organized, credible, and execution-driven to external stakeholders

Qualifications

• 4–8+ years of experience in operations, business operations, consulting, finance, strategy, product, or similar generalist roles

• Strong operational instincts with the ability to zoom out strategically when needed

• Comfortable handling sensitive information…