Executive Assistant

Posted Thursday, February 5, 2026 at 5:00 AM

The Executive Assistant is responsible for providing high-level administrative support to the CEO and Chief People & Enterprise Excellence Officer, ensuring smooth and efficient management of their day-to-day activities. This role is ideal for a proactive, organized individual with outstanding interpersonal skills, discretion, and attention to detail, who thrives supporting dynamic executives in a collaborative, fast-paced environment.

Greenfield Global is a leading producer and supplier of high-value, mission-critical raw materials, ingredients, and additives that are vital to businesses and integral to a lower-carbon economy. From start-ups to the largest brands in the world, customers trust Greenfield’s extensive portfolio of premium products, regulatory expertise, and industry-leading service to improve people’s lives and the health of the planet.

We innovate, collaborate, and work with purpose. By unlocking the potential of people, partnerships, and nature to accelerate sustainable solutions for the health of the planet, our work has a positive impact on the environment around the world. We’re always looking for people who can bring new talents and experience to our team.

• A proactive, highly organized individual with a passion for supporting senior leadership
• Able to manage multiple priorities efficiently in fast-paced environments
• Skilled at building strong, trusted relationships with executives, colleagues, and external partners
• Discreet and professional, handling confidential information with care
• Strong communicator with excellent interpersonal skills
• Detail-oriented with a knack for anticipating needs and taking initiative
• Calm under pressure, able to think ahead and adapt to changing circumstances
• Committed to continuous improvement, always seeking ways to streamline processes and add value

• Proven experience as an Executive Assistant or in a similar senior-level administrative role
• Exceptional organizational, prioritization, and multitasking capabilities
• Strong interpersonal skills to build trusted, positive relationships with executives
• Excellent written and verbal communication abilities
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficient in Microsoft Office Suite and AI tools like Copilot and ChatGPT
• Experience drafting, editing, and formatting presentations and business documents
• Exercises strong judgement and learns quickly to anticipate needs
• Experience supporting executives in large or complex organizations
• Proven track record of handling confidential and sensitive information professionally
• Strong attention to detail and a commitment to delivering high-quality work
• Experience in managing office supplies, maintenance, and vendor relationships

• Experience with healthcare benefits administration and managing healthcare-related documentation
• Familiarity with ERP systems or expense management platforms (e.g., Dayforce, Concur, Power
  
  BI)
• Previous event planning experience (for groups of 50+ attendees)
• Familiarity with managing frequent flyer programs and premium travel statuses (e.g., Air Canada 100K, TSA Pre-check, Nexus)
• Proficiency in using project management tools like Viva Goals or similar platforms

• Schedule recurring and ad hoc meetings and calls with executives, both internally and externally
• Adjust meetings and travel based on changing priorities and time-sensitive needs
• Build strong relationships with executives, becoming the go-to contact for scheduling, travel coordination, and administrative support
• Manage the CEO s calendar by planning and adjusting for upcoming travel or events, blocking focused project time, and adding proactive reminders for actions like employee recognition and engagement

• Manage and prioritize the CEO’s inbox, filtering out irrelevant messages, and organizing emails for expense reporting, health benefits, and other administrative needs
• Propose alternative meeting times and accept invitations based on availability
• Approve…