Staffing Specialist, Nursing - Emergency Services

1.0 FTE Full time Day - 10 Hour R2653200 Onsite  Emerg Svcs Admin Administrative Support PALO ALTO, 500 Pasteur Dr, California

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Under the direction of Leadership, the Staffing Specialist is responsible to facilitate and coordinate the daily staffing processes for the assigned departments/units to ensure that the appropriate staffing levels are achieved, maintained, and forecasted.

• Sets up Daily Staffing sheet for applicable departments/units and enters known schedule changes prior to staffing a shift.
• Monitors and integrates staffing needs based on patient census, acuity information, or relevant organizational demographics.
• Maintains accurate data entry of staff activity per shift and runs timekeeping reports as requested.
• Allocates float personnel and supplemental staff to provide adequate coverage to designated departments or units.
• Understands and adheres and orients staff to policies, procedures, wage and hour laws, and union contracts related to staffing, scheduling, and payroll.
• Works in collaboration with the department or unit’s Lead, Charge, or Manager/Supervisor to meet the staffing needs of unit, region or department.
• Identifies potential staffing shortages, communicates changes (sick calls, supplemental staff, A-days, etc.), and collaborates with appropriate Lead, Charge, or Manager/Supervisor.
• Verifies list of employees scheduled to work based on computerized schedule against the department or unit’s Master Schedule.
• Orients new staff to staffing processes and answers questions regarding timekeeping procedures, as necessary.
• Accurately maintains a record of all pertinent scheduling data and provides authorized personnel with information needed.
• Updates computer personnel database based on management communication and/ changes (e.g., new hires, transfers, terminations, etc.).
• Checks and corrects timesheets for assigned departments/units.
• Performs other duties and projects as assigned.

• High school graduate required, higher education preferred
• A minimum of one year recent experience in a health care setting in a clerical role, with proved organization skills and attention to detail preferred.

• Performs all duties within the electronic scheduling and timekeeping system. Included but not limited to payroll compliance, various reporting, position control, agency/contingent worker onboarding, interpreting policies and procedures.
• Participates in the performance of varied and responsible work in the administration and operation of specialized programs and projects.
• Provides varied administrative and technical support to staff.
• Updates position control and personnel skills data as requested.
• Understands and adheres to policies, procedures, wage and hour laws, and union contracts related to staffing, scheduling, and payroll.
• Ability to critically think and solve problems within a fast-paced environment.
• Performs other duties and projects as assigned.

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me:
  Anticipate my needs and status to deliver effective care
• Show Me the Way:
  Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me:
  Own the complexity of my care through coordination

Equal Opportunity Employer Stanford Health Care (SHC) strongly…