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Office Manager and billing administrator
Job in
Palo Alto, Santa Clara County, California, 94306, USA
Listed on 2026-02-06
Listing for:
Recooty
Full Time
position Listed on 2026-02-06
Job specializations:
-
Administrative/Clerical
Business Administration -
Law/Legal
Business Administration
Job Description & How to Apply Below
Office Manager and Billing Administrator Position:
Small law firm of 6 attorneys in Palo Alto seeks experienced individual to ensure office operations and procedures already in place are running smoothly. 32 hours per week with benefits.
- Preparing monthly firm client invoices utilizing the firm’s client billing program (Tussman)
- Track and pay invoices to the firm’s vendors
- Manage firm banking and liaison with Paychex, bookkeeper, and other vendors
- Maintain Excel spreadsheets
- Management of library resources
- Maintenance of client files
- Reception duties (including mail)
- Client records management through the use of File Maker Pro
Necessary qualifications: multi-tasking, exceptional organization skills, attention to detail, computer skills, communication skills, adaptability, reliability, discretion and a professional demeanor. Experience with the Tussman billing program and File Maker Pro is a plus, but is not required.
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