Executive Assistant

Overview

Scion Staffing has been engaged to conduct a search for a Senior Executive Assistant for a mission-driven nonprofit organization dedicated to supporting older adults and caregivers through inclusive programs and services. This is a full-time, hybrid role with a minimum of four days onsite each week, based in the San Francisco Bay Area.

The Senior Executive Assistant provides high-level, strategic support to the Chief Executive Officer and executive leadership team, serving as a trusted partner in advancing organizational priorities. This role plays a central coordination function across leadership, governance, and internal operations while ensuring clear communication and smooth workflow. The Senior Executive Assistant thrives in a collaborative, service-oriented environment that values discretion, inclusion, and proactive problem-solving.

• Competitive hourly rate of $45-50 per hour, aligned with market and experience
• Hybrid work (1 day/remote) schedule with flexibility and work-life balance support
• Opportunity to contribute to a mission-centered organization making meaningful community impact

• Provide proactive executive support, including complex calendar management, meeting coordination, and preparation of agendas, reports, and briefing materials
• Serve as a key liaison for board and committee operations, including meeting logistics, materials preparation, documentation, and follow-up
• Support executive and organizational communications with professionalism, clarity, and discretion
• Track strategic initiatives, action items, and special projects to ensure alignment and timely progress
• Manage confidential information and sensitive matters with sound judgment and integrity
• Coordinate cross-functional administrative and operational support, including technology onboarding and vendor coordination

• Demonstrated experience providing executive-level administrative support in complex or mission-driven organizations
• Strong written and verbal communication skills, including drafting executive and governance materials
• Highly organized, adaptable, and able to manage multiple priorities with efficiency and care
• Collaborative, relationship-oriented approach with the ability to work across diverse teams and stakeholders
• Commitment to inclusive practices, ethical stewardship, and service-oriented work

This position offers a competitive hourly rate of $45-50/hour. The organization is committed to fostering an inclusive, supportive workplace that values professional growth, flexibility, and long-term engagement.

Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America.

Additionally, Scion has been recognized as a Clearly Rated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in regions that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.