Executive Administrative Partner

About Us

Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotive’s next chapter. From operating systems to zonal controllers to cloud and connectivity solutions, we’re addressing the challenges of electric vehicles through technology that will set the standards for software‑defined vehicles around the world.

The road to the future is uncharted. By combining our expertise across connectivity, AI, security and more, we’ll map a new way forward. Working together, we’ll create a future that’s more connected, more intelligent, more sustainable for everyone.

We are seeking a high‑impact, strategic Executive Administrative Partner to serve as the force multiplier to our Co‑CEO and CTO. This is a critical position designed for a proactive operator who optimizes the CEO’s productivity and the leadership team’s effectiveness.

RV Tech is in a hyper‑growth phase. The ideal candidate is highly dynamic, anticipates needs, and is capable of ruthlessly prioritizing the executive’s calendar, communications, and energy. This not only requires complex scheduling, but also strong relationship and trust building, and a deep curiosity about the business and priorities. This role is located in the office in Palo Alto and reports directly to the Chief of Staff to the Co‑CEO and CTO.

• Executive Office Governance: Manage a high‑velocity calendar and communications, ruthlessly prioritizing commitments to ensure focus remains on the Co‑CEO’s top strategic goals. This includes ensuring the executive is fully briefed and prepared with all necessary documents and context for every engagement.
• Chief of Staff Partnership: Provide administrative support to the Chief of Staff, helping to manage their schedule, projects, and communications. You are the “fail‑safe” to ensure nothing falls through the cracks and that all actions are aligned with the Co‑CEO/CTO’s priorities.
• Strategic Operations & Project Management: Lead and manage ad‑hoc projects and initiatives as assigned by the Co‑CEO or Chief of Staff. Maintain sophisticated tracking and digital organization systems to ensure all executive documentation, NDAs, and sensitive project information are organized and immediately accessible.
• Global Travel & Logistics: Orchestrate complex domestic and international travel itineraries, managing everything from visa processing to ground transportation. You move beyond booking by anticipating travel fatigue and optimizing schedules for maximum executive energy and performance.
• Event Orchestration: Plan and execute high‑stakes meetings, off‑sites, and company events. This includes managing the full lifecycle of the event – from agenda preparation and venue sourcing to logistics and budget management – ensuring every event reflects the high standards of the company.
• Stakeholder Relations & Culture Leadership: Act as a professional representative of the Co‑CEO to internal and external stakeholders. Serve as a cultural anchor for the Executive Office, proactively fostering a high‑performance, inclusive environment. You will bridge the gap between leadership and the broader team by curating meaningful office experiences, celebrating wins, and ensuring the company’s values are consistently modeled across the organization.
• Team
  
  Collaboration:
  
  Collaborate with the broader administrative team to ensure seamless global operations and support company‑wide initiatives.

• Education: Bachelor’s degree or equivalent professional experience.
• Executive
  
  Experience:
  
  8+ years of experience supporting C‑Level executives (CEO/Founder/President) within high‑growth technology sectors or global enterprise environments.
• Strategic Business Partner: Possesses a deep drive to understand the business landscape and corporate goals, allowing you to act as a true extension of executive leadership and anticipate strategic needs before they are articulated.
• Proactive Operator: A high‑agency, self‑starting mindset with the ability to work independently, identify organizational gaps, and ruthlessly prioritize shifting tasks in a hypergrowth environment.
• Logistical & Event…