Office Manager

About BrightAI

Bright

AI is a high-growth Physical AI company transforming how businesses interact with the physical world through intelligent automation. Our platform processes data from billions of real-world events—captured through edge devices, mobile sensors, and large-scale cloud infrastructure—to deliver intelligent, real‑time decisions.

We’re building a company where people love coming to work, feel supported from day one, and thrive in a well‑run, welcoming environment. That’s where this role comes in.

We’re looking for an Office Manager who truly loves the office. This role is onsite in our Palo Alto office five days a week and is central to creating a smooth, welcoming, and highly functional workplace. You’ll take pride in the space, own the day‑to‑day office experience, and ensure the office runs seamlessly for employees and visitors alike.

This is a highly visible, hands‑on role that blends organization, hospitality, and operational excellence.

• Own the daily operations of the Palo Alto office and keep everything running smoothly
• Receive, sort, and distribute packages and deliveries
• Manage daily lunch orders through Forkable and coordinate with food vendors
• Work with snack and beverage providers; restock snacks and drinks regularly
• Maintain cleanliness and organization across common areas, kitchens, and meeting rooms
• Set up and reset conference rooms for meetings and events
• Welcome new employees, give office tours, and help them feel comfortable and at home from day one
• Assist with occasional breakfast catering and office gatherings, anticipate needs throughout the day so each meeting runs smoothly
• Monitor office supplies and proactively reorder as needed
• Support scheduling, coordination, and light administrative tasks as needed
• Act as a culture carrier—creating a warm, organized, and positive in‑office experience

• You enjoy being onsite and are excited to be in the office five days a week
• You take pride in creating clean, organized, and welcoming spaces
• You have an esthetic eye and can identify ways to improve the office environment in alignment with our culture and company goals
• You’re proactive, detail‑oriented, and notice what needs to be fixed, improved or executed on
• You enjoy helping people and making their day easier
• You can juggle multiple tasks in a fast‑paced environment
• You’re dependable, friendly, and approachable
• You partner well across multiple teams, balancing needs and collaborating to ensure all groups have what they need to be successful onsite
• You use judgement to prioritize the most critical needs in the office and make sound decisions

• Previous experience as an Office Manager, Workplace Coordinator, or similar role
• Experience in a startup or high‑growth environment
• Strong organizational and communication skills

• Be a key part of a fast‑growing, innovative company
• Have real ownership over the employee and office experience
• Work with a collaborative, kind, and driven team
• Help shape the culture and physical environment as Bright
  
  AI scales