Executive Assistant

This range is provided by Confidential Jobs. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$/yr - $/yr

What You Will Be Doing

• Provide day-to-day administrative support for several members of our leadership team, including C
  - Suite Executives
• Proactively anticipate what is required to make each executive(s) successful, allowing them to support their leadership teams and their broader organization.
• Manage the coordination of internal and external meetings and interviews, including heavy calendaring and conference room booking.
• Extensive calendar management and travel planning for internal and external meetings.
• Prepare international travel arrangements and itineraries, and meticulously file expenses.
• Partner with internal stakeholders on projects, initiatives, and events.
• Work flexibly in terms of responsibilities and responsiveness.
• Plan team offsite meetings, onsite meeting, and events.
• Act as a liaison both internally and externally, always maintaining a sense of professionalism and collaboration.

The ideal candidate will have a majority of these demonstrated qualifications, attributes, and experience:

• Have 5+ years prior experience in an administrative support role, supporting multiple leadership calendars concurrently.
• Friendly, upbeat attitude, and flexibility in terms of responsibilities and responsiveness with a positive “can-do” spirit
• Trustworthy - has impeccable discretion with access to sensitive company, customer, and personal information.
• Problem solver - proactively and efficiently identifies creative solutions
• Be a self-starter - knows when to trust instincts, take initiative, and ask for help
• Able to anticipate demands, gather the pulse and sentiment of the team, and be a sounding board for executive(s)
• Work independently - able to work under little direction and exercise sound judgment when making time-sensitive decisions
• Be a quick learner with the ability to figure out new systems and adapt on the go.
• An excellent communicator, both written, and verbal.
• Be technologically proficient. Including but not limited to Microsoft Office including Outlook as well as Concur, Trip Actions and Net Suite.
• Are a reliable teammate - able to thrive in a team setting, willingness to help others, while also being able to work independently.
• Meet deadlines and following company policies & procedures.
• Be highly organized, efficient, and demonstrate innate attention to detail.
• Be extremely adaptable to the ever-changing needs of a fast-growing technology company.
• Bachelor’s degree or equivalent work experience

Bonus Points:

• Previous experience working with multiple leaders in a fast-paced, rapidly changing environment preferably in technology, media, internet, or related companies

Mid-Senior level

Full-time

Administrative

Software Development