Executive Assistant - Graduate Medical Education

Executive Assistant I - Graduate Medical Education

Executive Assistants I provide full‑range administrative assistance to Stanford Health Care executives, independently planning, organizing, and overseeing the day‑to‑day activities of the executive’s office.

• Participate in development of the executive office budget and prepare narrative justifications for funding requests.
• Control office accounts, approve and submit bills, and maintain necessary supplies.
• Plan, organize, coordinate, and oversee special projects and assignments.
• Maintain current knowledge of issues affecting the executive and alert them to new developments.
• Represent the executive in meetings as assigned.
• Screen incoming calls, requests, and correspondence, determining priority and forwarding material as needed.
• Coordinate and facilitate the executive’s calendar, travel, and meeting logistics.
• Compose correspondence and prepare administrative reports.
• Compile publications and coordinate printing and distribution.
• Proofread and edit documents, ensuring quality and accuracy.
• Organize and maintain confidential records for the executive.
• Lead and coordinate support staff as needed.

• High school diploma or equivalent (California High School Proficiency Examination or GED).
• Minimum 5 years of related office administrative/secretarial experience, including support to management staff.
• Knowledge of office management, workflow, and advanced Microsoft Office Suite.
• Strong written and verbal communication skills.
• Discretion, judgment, and ability to manage confidential information.
• Leadership ability to supervise staff and manage multiple concurrent tasks.

• None required.

Stanford Health Care is an equal opportunity employer. We do not discriminate on the basis of race, color, sex, gender identity, sexual orientation, religion, age, or disability. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale: $45.94 - $59.73 per hour. Salary will vary based on a variety of factors including experience and education.