Executive Assistant Transaction Coordinator Background DeLeon Realty

Full job description

Summary of Position:

The Executive Assistant will assist the CEO of the company. The individual will gather, organize, and be responsible for negotiations, contracts, disclosure and provide administrative assistance. This person will report to the CEO and work closely with the Office Manager.

Essential Job Functions:

• Prepare all documentations relating to real estate transactions, such as offers, counteroffers, addenda, and listing agreements
• Prepare market analysis to help determine property value
• Quality control and ensure all documentations relating to real estate transactions are accurate and complete
• Manage executive’s calendar, meeting coordination and communication, administrative projects, and tasks requiring logistical planning
• Serve as liaison and central point of information on behalf of executive with internal and external communication, provide information, provide problem solutions and status updates, and assist with the coordination of activities
• Performs other duties as assigned

Qualifications:

• Bachelor’s degree preferred.
• Able to speak and read Mandarin highly preferred
• Strong written skills and verbal communication skills
• Must have at least 2+ years of experience working as a real estate transaction coordinator, administrative assistant, executive assistant or legal assistant
• Real Estate License is required, or in the process of obtaining a license within the next couple months
• Demonstrate knowledge and understanding of basic legal documents, including disclosures, purchase contracts, and counteroffers
• Exceptional organizational, problem-solving, and communication skills, professionalism, and ability to prioritize tasks while working under time limitations
• Strong organizational skills
• Proven knowledge of California real estate disclosures, title documents, contract-related documentation
• Proficiency in Microsoft Office, disclosures.io, Docusign, CAR & PRDS forms, MLS, Zipforms, Skyslope is highly preferred

DeLeon Realty is proud to be an equal opportunity workplace. Individuals seeking employment at DeLeon Realty are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.