Records Supervisor

Overview

About Us

When you work at Chugach Government Solutions (CGS), you join a proud legacy of supporting missions while sustaining culture.

The federal division of Chugach Alaska Corporation, CGS has been supporting critical missions as a government contractor for over 25 years. Our focus is to support facility maintenance, IT/technical services, construction and education. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields – each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders.

At CGS, empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!

If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences – then Chugach Government Solutions may be the right fit for you!

Position Location

This position will be located onsite in Palmer, Alaska.

Responsible for management of the Center’s Information System (CIS), and student records administration in compliance with government, corporate, and management directives.

Essential Duties & Job Functions:

• Plan, coordinate, and supervise all activities of the Center’s Information System.
• Provide staff training, evaluate staff performance, recommend and implement departmental and personnel changes as approved by the Finance & Administration Director and coordinated with the human resources manager prior to implementation.
• Prepare the departmental budget, monitor, and control expenditures.
• Assist in the development and implementation of new and revised policies and procedures affecting CIS functions.
• Participate in the Center’s outreach team in support of the regional efforts.
• Direct student records administration including assignment, input and exiting process, including transfers and extensions of enrollment. Oversee management of automated systems and coordination of duties POC for data integrity/JCDC requirements.
• Serve as center Data Integrity Officer. Provide oversight of the student records function to ensure accurate and timely reporting of all TAR, GED/HSD, student leaves and other documentation in compliance with Data Integrity policies and procedures.
• Verification of raw numbers and calculates weekly/monthly/yearly statistics that impact Center performance.
• Serve as accountability officer to oversee accountability systems and ensure proper follow-up.
• Maintain accountability of students and property; adhere to safety practices.
• Cultivate and maintain a climate on Center, which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn.
• Manage the student’s input/exiting process in a manner that will maintain the student population at 100% of capacity or above at all times.
• Review, report and process accident/injury reports for staff and student job related injuries. Identify unsafe practices and develop corrective measures to minimize risk and lost time accidents in accordance with corporate, government and Job Corps regulations.
• Promote student attainment of career success standards through modeling appropriate skills, mentoring students, monitoring skill acquisition and intervening when inappropriate behavior is observed.
• Perform all other related duties as assigned.

Key Responsibilities:

• Oversee Records Management Operations
• Ensure Compliance and Data Integrity
• Supervise and Train Staff
• Manage Student Documentation Maintain Electronic and Physical Records Systems
• Conduct Internal Audits
• Coordinate with Center Departments
• Support Reporting and Data Requests
• Implement Process Improvements
• Protect Confidential Information

Mandatory:

• Associate’s degree in business administration or related field from a college or…