Administrative Assistant - Coastal Region; PCN

About the Position

The Department of Natural Resources, Division of Forestry & Fire Protection, is recruiting for an Administrative Assistant 1 in Palmer. This position is open to Alaska Residents only.

Please check our residency definition to determine if you qualify.

This position is vital to the operations in the Coastal Region Office located in Palmer, AK, and has a wide range of duties. It greets and assesses the needs of the public, vendors, and state employees by phone or in person, and further assists by answering questions, requesting support, or directing them to another office or facility. It provides administrative support by managing travel, reconciling state credit card transactions, processing invoices, maintaining records, and assisting with project work.

This person serves as the main point of contact for EFF (Emergency Fire Fighter) hiring, payroll, and workers' compensation, communicating needs, supplying documents in a timely manner, and researching missing information. This position serves as a backup to other administrative staff in their absence and fills in by doing a variety of tasks during a busy fire season.

The Division of Forestry & Fire Protection fosters a mission-driven culture, with the responsibility for protecting Alaska’s values, including life and property, from wildland fire. The Division of Forestry & Fire Protection works closely with federal, state, and local emergency response agencies as well as private industry vendors to provide wildland fire management and protection for the State of Alaska.

The high-functioning administrative team you will join supports the “boots on the ground” who ensure the safety of people, property, and resources in Alaska and nationwide.

The benefits of joining the DFFP administrative team include the opportunity to work with dedicated professionals who support each other while providing the necessary support to our critical wildland fire program and our expanding hazardous fuels program. The administrative team is expanding, adding new staff, and is actively creating a new administrative structure to support the division's new organization.

This position is in Palmer at the Division of Forestry & Fire Protection Admin building at 101 Airport Road, Palmer, AK 99645. It is part of the Palmer Complex, including the Warehouse and Hangar. The Administrative Building has a great view of the Chugach and Talkeetna mountains.

• Administration and Management:
  Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
• Analytical Thinking/Problem Solving:
  Uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
• Computer
  
  Skills:
  
  Uses computers, software applications, databases, and automated systems to accomplish work.
• Flexibility:
  Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with uncertainty.
• Adaptability:
  Adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.

to learn more about working for the Division of Forestry & Fire Protection.

Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.

OR

Six months of any combination of post‑secondary education, vocational education, and/or advanced‑level clerical experience. (Three semester or four quarter hours of post‑secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Examples of advanced clerical experience include:

• Reviewing complex or questionable applications or documents and searching files…