Assistant Director, Fiscal Services

Under the general direction of the Fiscal Services Administrator, lead and participate in planning, directing, and supervising the operations and activities of the accounts payable department; perform accounting functions, oversee, and manage the processing, auditing, approval, maintenance, and completion of accounts payable, accounts receivable and related fiscal transactions and records; supervise and evaluate the performance of assigned staff; perform related duties as assigned.

• Perform, plan, organize, and oversee the day-to-day operations of the accounts payable department to ensure accurate and timely processing of the District's operational expenditures in compliance with relevant laws, codes, rules, regulations, policies, and procedures.
• Oversee and supervise complex fund accounting, and revenue reconciliations; identify problems and implement solutions; and make recommendations for appropriate complex accounting-related actions.
• Analyze and prepare an array of financial statements, compliance and cash flow reports, and communicate results of financial analyses to the Fiscal Services Administrator.
• Develop, recommend, and implement policies and procedures for accounts payable, invoicing, accounts receivable, and other related processes, with an emphasis on improving efficiencies.
• Coordinate and participate in the preparation and processing of department documents with a focus on improving the overall effectiveness of customer service.
• Ensure accurate and timely payment of District obligations, including reimbursements for employee mileage, and other conferences and travel.
• Supervise the creation and issuance of purchase orders according to established reporting timelines for approval by the District’s Board of Trustees.
• Serve as liaison with the Los Angeles County Office of Education and third-party agencies regarding District taxes, such as fuel tax, and sales and use tax.
• Oversee, analyze, process, and verify balances on accounts payable balances with vendors and accounts receivable balances from customers; review expenditure and revenue ledgers, and reconcile balance sheet account balances.
• Participate in the interview, selection, supervision, and evaluation of assigned accounting staff; confer with the Fiscal Services Administrator on employment and/or disciplinary actions as required.
• Plan, coordinate and arrange for appropriate training for assigned personnel; develop and initiate departmental activities, orientations, and in-services to review policies and procedures of the department, Palmdale School District, and changes to accounting regulations.
• Manage the timely reconciliation of all District bank accounts, including school Associated Student Body (ASB) accounts.
• Responsible for internal audits of ASB accounts; review internal controls for cash and revenue collections and communicate corrective actions if deemed necessary.
• Make timely deposits into the District’s local bank accounts, and subsequent timely deposits into the Los Angeles County Treasury.
• Update and maintain the District’s equipment and asset records with additions, disposals, dispositions; calculate annual depreciation expense and ensure completion of periodic physical inventory of the equipment and asset records.
• Research, interpret, apply, and explain complex laws, codes, rules, regulations, policies, procedures pertaining to the accounting functions; identify legislative changes, analyze their impact on the District's expenditure operations, and ensure compliance with such changes.
• Serve as a technical resource for accounting functions, including advising administration and staff of changes to departmental procedures; research and respond to inquiries pertaining to payable functions, transactions, practices, policies, and procedures.
• Collaborate with school site personnel, management, and other departments to analyze and resolve a variety of expenditure and revenue issues.
• Supervise and participate in fiscal and calendar year-end closing procedures.
• Use independent judgment and interpretive abilities and identify problems which require supervisory attention.
• Coordinate with the Los Angeles…