Administrative Assistant - Palmdale, CA

Position: Administrative Assistant 3/4 - Palmdale, CA
Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

RELOCATION ASSISTANCE:
No relocation assistance available
CLEARANCE TYPE:
Secret
TRAVEL:
Yes, 25% of the Time
Description
At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon.

We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
The Northrop Grumman Advanced Manufacturing Technology (AMT) organization is seeking an experienced Administrative Assistant 3/4 to join our team of qualified and diverse leaders Palmdale, CA or El Segundo, CA.

The Advanced Manufacturing Technology (AMT) organization within NGAS leverages a highly skilled team of over 300 employees to drive transformative innovations across key focus areas: digital manufacturing, additive manufacturing, fabrication and assembly, advanced composites, and automation. AMT continuously seeks to advance Northrop Grumman's capabilities to meet the evolving needs of the customer and achieve next-generation readiness through cross-disciplinary expertise and state-of-the art technologies.

Reporting directly to the Director Manufacturing Systems Engineering, the Administrative Assistant provides a critical role in supporting both organizational and administrative requirements for the effective operations of AMT. This is an on-site position with no remote or telework option.

Roles and responsibilities will include but not be limited to:

Provide administrative support to program leadership in a fast-paced environment
Manage, integrate and maintain multiple Outlook calendars that span multiple company and government IT systems
Provide general support to visitors and customers
Coordinate, schedule, and deconflict meetings, attend various technical meetings to document discussions and track actions
Ensure appropriate meeting preparations are made (coordination of call in number, security coordination, catering requests, meeting materials available/printed as required, etc...) for both internal and external meetings
Order and maintain office supply inventory
Liaise with executive and senior administrative assistants to handle requests and queries from Senior Directors, Vice Presidents, and government customers
Produce and edit correspondence and presentations; assists in the preparation of regularly scheduled reports
Independently coordinate and manage a variety of projects
Schedule meeting agendas internally and externally as assigned; coordinate & reserve offsite locations for large events, arrange catering & decorations, and manage all integration required for events
Builds successful working relationships with a diverse group of internal employees and external customers
Write and distribute email, correspondence memos, letters and forms as required
Coordinate domestic and international business travel arrangements, manage documentation
requirements, and process expense reports in a timely manner.
Handle confidential business matters while maintaining an effective and organized administrative
system.
Maintained Operating Unit organizational charts, staffing and seating plans
May require occasional business travel to AMT sites in Clearfield (UT), El Segundo (CA), Melbourne (FL), St. Augustine (FL) or other locations for meetings or employee/customer engagements
Other duties as assigned

Additional Qualifications/Responsibilities

Basic Qualifications (Level
3):

High School Diploma and 4 years of related work experience
Must have an Active DoD Secret clearance and the ability to obtain special program Access
Excellent organizational, verbal, and written communications skills
Must have excellent time management and organizational skills with high attention to detail
Strong computer skills including working knowledge of Microsoft Office suite (Word, PowerPoint, Excel, Outlook); up-to-date with advancements in office equipment and applications.
Ability to adapt to rapidly changing…