Office & Operations Manager

This might be the most unusual job in Palma.
We’re looking for someone who wants to become the   operational heart of a startup ecosystem.
Not just an employee.
A   builder.
Someone who likes   systems, people, numbers, and storytelling   .
Someone who wants to grow into a   real operations partner   .

Location:

El Terreno, Palma de Mallorca
Full-time | Onsite | Base Salary + Commission + Potential Equity
About   Max Ventures    At Max Ventures we don’t just run a coworking space.
We build   companies, investors, and communities.
From our hub in Palma we support founders, investors and ambitious professionals building meaningful businesses.
You will work   directly with the founder   and help run the ecosystem behind:
Pynn.ai
Angel Hive
Balearic Business Angels
Pitch events, founder meetups and investor gatherings
This role sits at the   center of everything   .
Your Mission   You will take ownership of   three core areas   .
1️⃣ Finance & Administrative Operations   Across   Spanish, UK and Dutch companies   .
You will:

• Manage invoicing, direct debits & supplier payments

• Follow up on outstanding invoices

• Process payroll payments (“nóminas”)

• Upload quarterly invoices & documentation

• Coordinate with accountants and ensure tax compliance

• Manage multiple inboxes

• Handle operational requests from the founder
You are the   administrative backbone   .
2️⃣ Coworking & Event Space Operations   You make sure the space runs like a   premium boutique hub   .

Responsibilities include:

• Keeping shared areas functional, stocked and welcoming

• Coordinating cleaning, maintenance and suppliers

• Supporting coworking members

• Managing FOB access & Verisure registrations

• Handling parcels, printing and logistics

• Preparing the office for events

• Helping grow occupancy of the event space
You are the   engine that keeps the space alive   .
3️⃣ Marketing & Ecosystem Growth   You help   tell the story of the ecosystem   .
Across multiple ventures and events.

Responsibilities include:

• Managing marketing for   Pynn.ai, Angel Hive, Max Ventures and Balearic Business Angels

• Promoting   Pitch & Lunch events and founder gatherings

• Writing   press releases and blog articles

• Creating   Linked In posts, social media content and newsletters

• Producing   short videos, reels and clips   for You Tube, Tik Tok and Instagram

• Helping grow the visibility of founders, investors and the community
You are the   voice and amplifier of the ecosystem   .
Who This Role Is Perfect For   Someone who is:

• Fluent in   Spanish and English

• Highly   organized and detail-oriented

• Comfortable handling   many responsibilities at once

• Proactive and independent

• Interested in   startups, investors and entrepreneurship

• Commercially minded — you spot opportunities
Most importantly:
You   want to build something   .
Not just execute tasks.
What You Get   Competitive base salary
Performance-based commissions (linked to space & event growth)
Daily exposure to founders & investors
Entrepreneurial, fast-moving environment
Beautiful office in El Terreno, Palma de Mallorca
Real influence on how the ecosystem grows
Why This Role Is Different   We’re not hiring someone to   manage a desk   .
We’re looking for someone who might grow into a   future operations leader   .
Someone who enjoys building   systems, communities and companies.
Interested?
Send a DM or email with:
1️⃣ A short intro about yourself
2️⃣ Why this role fits you
3️⃣ One thing you would do to improve marketing activities for events
Let’s build something meaningful in   Mallorca   .