Administrative Assistant I​/II

The City of Palm Desert provides exemplary and sustainable services, amenities and programs for the benefit of the local and surrounding communities. When you interact with a City employee, you will find our collaborative, driven and efficient staff working together to provide strategic solutions for the community and each other. We are a city focused on external and internal customer service and try to find a way to say “yes,” while not compromising the City’s or our own integrity.

• Integrity
• Stewardship
• Service
• Community
• Innovation
• Teamwork

Our employees are passionate about innovation, collaboration and growth, which is supported by the City’s Council and Executive Team. We are an environment that thrives on making changes, pivoting quickly, and is full of movers and shakers. We are constantly striving to improve processes and better our approach so that we can better support the needs of the City. If you have growth mindset and find change exciting, the City of Palm Desert may be your ideal working environment!

The City of Palm Desert is seeking an Administrative Assistant I/II to join the Administrative Support Team, providing technical and administrative support that requires working knowledge of accounts payable and accounts receivable processes, along with support in personnel, inventory, and procurement. Key responsibilities include collecting, processing, verifying, and tracking invoices and purchasing card receipts; preparing and maintaining accurate supporting documentation; assisting with procurement-related activities;

and supporting front office operations by greeting visitors, answering phones, and receiving and distributing mail.

Under immediate (I) or general (II) supervision, performs a variety of technical administrative duties requiring substantial knowledge of the administrative procedures and practices of an assigned department, division, or program; provides technical and secretarial administrative support to management and departmental staff; provides information and assistance to the public and City staff related to administration of department programs, projects, and services; and performs related duties as assigned.

Receives supervision from assigned supervisory or management staff. May provide functional direction to subordinate or less experienced employees.

(Salary range $62,899 - $86,341 annually) This is the entry-level classification in the Management series. Initially under close supervision, incumbents learn and perform work that has technical administrative aspects, requiring the interpretation and application of policies, procedures, and regulations, as well as the performance of various research functions. As experience is gained, assignments become more varied, complex, and difficult; supervision and frequent review of work lessen as an incumbent demonstrates skill to perform independently.

Positions at this level usually perform most of the duties required of the positions at the Management Technician II level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.

(Salary range $69,410 - $95,285 annually) This is the fully-qualified journey-level classification in the Administrative Assistant series. Positions at this level are distinguished from the Administrative Assistant I level in that incumbents possess a comprehensive, authoritative understanding of department or division administrative functions and activities and may provide secretarial support to management staff in addition to completing administrative and technical assignments and assisting in the administration of department projects and programs.

Incumbents at this level typically perform a wide variety of technical administrative support duties requiring the use of considerable discretion and independent judgment in performing assigned work. Incumbents have responsibility for ensuring the efficient and effective functioning of their assigned program(s) or…