Supply Chain Officer; Procurement

*** Due to the urgency to fill this role, applications will be reviewed on a rolling basis. Kindly note that the position might be filled before the vacancy announcement is closed; therefore, early applications are encouraged.***

*** This role will be contingent upon securing available funds, and we might use this vacancy to fill more than one post.***

Supply Chain (Procurement) Officer

Gaza Field Office - Deir Al Balah

6 months, with a possibility of extension based on available funds.

This role of this position is to lead the Supply Chain function in the field office according to SCI policies and procedures in close technical coordination with the Supply Chain in the CO. This position is responsible for ensuring the best value for money in all the supply chain pillars and effective supply chain support to program implementation and field office operations according to the threshold of the SoD of the FO and maintaining compliance with record keeping and reporting as per the system requirements.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Gaza Supply Chain Coordinator

None.

• Responsible for creating consolidated live master procurement plan related to the FO programs and ensure reviewing the plan with the Program Managers on regular basis.
• Responsible for updating the sourcing pipeline for the FO accordingly and reconciling the needed sourcing projects with the existing Framework Agreements.
• Assist the SC Manager to identify needed requirements including budget and resources and pricing activities as needed for the proposals development processes.
• Contribute to the development and implementing QA program for the function in the field office.
• With coordination with the CO Supply chain team , assess the Partners Procurement capacity through the participation in the partner’s assessment process.
• Participate in the awards kick-off meetings and ensure providing the staff and partner’s staff the procurement session.
• Contribute to maintaining green KPIs for FO to meet the programs monthly forcast KPI
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• Responsible for maintaining green procurement KPIs for FO KPI
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• Contribute to the contingency planning and working closely with the CO supply chain to ensure the FO is meeting early and advance preparedness actions.
• Lead all procurement (formal quotation processes) in appropriate consultation with CO Supply Chain. And under the direction of the CO supply chain all FO strategic procurement and all 100,000 US$+ biddings, contribute to the process as per the directions of the supply chain lead (CO).

• Ensure proper supplier’s registration and qualification process on Pro Save system.
• Ensure Suppliers are managed professionally, impartially and with no appearance of impropriety, and that fair/transparent purchasing decisions are made.
• Create the needed sourcing projects and sourcing events on Pro Save and lead the procurement processes according to SCI procurement manual and procedures and based on the outcomes of the sourcing pipeline.
• Ensure all procurement priniciples (transperancy, accountability, equal treatment and non-discrimnation, best value for money, and proportionality) are fully applied and respected in all the procurement processes at the FO level.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies.
• Ensure quality documentation and quality standards are met for all procurement processes at the FO.
• Responsible to facilitate the roles between the procurement committee memebers and the creation of the CBA, BAF, Contracts, Framework agreements, and catalgoes using SCI standard forms and templates.
• Lead the negotiation processes with the bidders for achieving the best value for money.
• Follow up on the proper receive for the goods and…