Clerk - Police Records

Responsible for assisting the Harper College Police Department with the accurate and organized maintenance of records and official documents. Assists with keeping records of college keys for employees and vendors.

Processes and maintains a wide variety of departmental records including offense, arrest, accident, parking tickets, late notices, appeals and hearing related documents.

Scans documents for import into the Records management software.

Processes electronic and written traffic citations, warning citations and verbal warnings ensuring state demographic reporting requirements are met and prepares daily transmittal to the Cook County circuit court.

Organizes files and prepares court folders for officers.

Assists with FOIA requests and subpoena responses

Provides customer service to walk-in traffic.

Handle contractor sign in's, distribution and collections of contractors keys.

Distributes, tracks and retrieves college employee keys.

Responsible for knowledge and operation of the college wide Simpl

K key system.

Processes and conducts background check requests for public and other agencies.

Works with the college business office on reconciling payments of fines.

Perform related duties as assigned.

Reviews and classifies case documents for submission to the National Incident Based Reporting System (NIBRS).

Enters required data into the Illinois State Police Portal for any incident where an officer was dispatched to deal with a person experiencing a mental health crisis or incident.

Maintains police records, assists in redaction, FOIA, State's Attorney correspondence, annual state mandated reporting, and other assignments related to the integrated body worn camera video system.

Serves as the primary point of contact for the Cook County Court and college prosecutor.

Distributes annual branch court schedule.

Schedules monthly hearings and processes court orders, tickets, and police reports.

Performs other duties as assigned.

Working Conditions/

Physical Requirements:

Work is primarily indoors. This is a part time, twenty nine (29) hour per week position.

Minimum Acceptable

Qualifications:

Education:

 High School diploma or GED equivalency required.

Experience:

 Must have excellent customer service skills. Must possess a good knowledge of basic software applications including Microsoft Word and Microsoft Excel.

Ability to obtain and maintain LEADS certification within 60 days of hire

Ability to learn and understand police terminology, rules, regulations, policies, procedures, and operations, and apply the same. Ability to handle confidential material and information in an ethical and professional manner

Must pass criminal background, psychological, and drug tests.