Finance Manager

Scope of work
:
Services relating to programme grants finance management for a regional programme

Contact validity period: One year

Expected days/hours required to complete consultancy: To be discussed

Final date to receive applications: 24 February 2026

The MENTOR Initiative (‘MENTOR’) is a humanitarian organisation specialising in disease control and improving access to healthcare in emergency settings currently across countries in Africa, the Middle East and South America. MENTOR is the leading organisation dedicated to the control of malaria and other vector-borne diseases in complex, challenging settings.

MENTOR delivers large scale disease control interventions working with communities affected by humanitarian emergencies caused by conflict and natural disasters. We also help build the technical and operational capacity of local and international partners to incorporate medium- and long-term disease control systems into their operations and country strategy.

The individual’s services are required to assist MENTOR in the overall implementation of its operations, and in the provision of grants, finance and administration activities to support specific country programmes and related HQ systems. The individual will be entrusted with the critical task of supporting the organisation to achieve its objectives in programme grant/award administration in line with MENTOR and donor frameworks.

To assist with the overall management of the organisation’s country programmes through the management of grants, finance, including the development of country level systems to ensure full compliance with the relevant frameworks.

Direct grant and finance technical management with field offices

• Continuous contact with country Finance coordinators, their team, and the Country Director.
• Design the grant and financial management strategy in country with the Country Director.

• Review monthly field accounts, making checks on transfers between accounts, coding of transactions to budgets, use of advance accounts, adequate descriptions, bank and cash reconciliations, payroll.
• Receive field supporting documentation monthly and check for completion.
• Liaise with field offices to resolve questions arising from above checks, advise on necessary adjustments.
• Consolidate monthly HQ expenditure with field expenditure.
• Prepare the field budget planning for each Grant.
• Prepare monthly project reports for internal accounting systems.
• Prepare periodic project financial reports for donors.
• Provide feedback to Programme Managers on expenditure including variances and burn rates.
• Work with Programme Managers to ensure narrative reports are consistent with financial reports.
• Prepare closeout documentation for donors, where applicable.
• Provide project reports and supporting detail to project auditors as required.

• Invoice grant donors and suppliers.
• Ensure the good follow up of internal in country audits.
• Ensure internal controls are in place and that all MENTOR procedures are being properly implemented.
• Create/oversee any additional financial controls.
• Maintain and regularly update the field finance and admin guidelines.

• Request cash from donors according to agreed schedules.
• Receive and validate requests for cash advances from the field.
• Send cash advances to the field.
• Receive copies of field bank statements and review bank reconciliations provided by the field offices.
• Work with Programme Managers to review new grant opportunities and donor requests for proposals.
• Work with Programme Managers and country teams to assist them and input into the design of new grants.
• Together with Programme Managers ensure new grant budgets are designed to cover all the related costs of new programmes, and that these costs are adequately demonstrated and described in the proposal package prior to submission.
• Assign accounts codes to project budgets lines ensuring that expenditure can be aligned to suitable headings for donor reporting requirements.
• Report on cash (input/output) flow for…